Benefits:
Opportunity for advancement
Job Title: Administrative Secretary Location: Santa Rosa, CA Pay Rate: $24-25/hour Job Type: Part-Time (Potential to become Full-Time based on performance)
About Us: Optimum Care SLS II is a compassionate and dependable vendor of SLS for the North Bay Regional Center, committed to providing high-quality support to individuals with developmental disabilities. Our team values professionalism, empathy, and efficiency in all aspects of care and operations.
Position Overview: We are seeking a reliable and detail-oriented Administrative Secretary to support our office operations. This role is essential in maintaining smooth communication, organization, and administrative efficiency within our agency.
Key Responsibilities:
Reception & Communication:
Greet visitors and answer phone calls professionally
Communicate with staff and clients via email, phone, and in-person
Relay messages and coordinate schedules as needed
Administrative Support:
Attend meetings and take detailed notes
Maintain physical and digital filing systems
Prepare and edit documents using Microsoft Word and Excel
Assist with scheduling appointments and meetings
Monitor and order office supplies
Office Maintenance:
Perform light housekeeping duties to maintain a clean and organized workspace
Ensure common areas are tidy and stocked
Recordkeeping & Documentation:
Update staff records and client files
Track and organize agency documentation and reports
Other Duties:
Support HR and payroll processes as needed
Assist with onboarding new staff
Handle confidential information with discretion
The responsibilities listed above are intended to describe the general nature and level of work being performed. They are not an exhaustive list of all duties, responsibilities, and qualifications required for the role. The scope of the position may change over time based on business needs and organizational priorities.
Qualifications:
Associate's Degree or higher
High level of professionalism and a strong ethical compass
Experience in an administrative or secretarial role (preferably in healthcare or caregiving settings)
Proficiency in Microsoft Office Suite, especially Word and Excel
Strong organizational and multitasking skills
Excellent written and verbal communication abilities
Ability to work independently and as part of a team
Schedule: Monday to Friday / 20 hours per week.
How to Apply: Please submit your resume and a brief cover letter outlining your experience and interest in the role to employment@optimumcaresls2.com
Equal Opportunity Employment We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status under federal, state, or local laws. We are committed to providing a workplace free from discrimination and harassment and to taking affirmative action to ensure equal employment opportunity for all applicants and employees