Benefits:

401(k)

Employee discounts

Free food & snacks

Paid time off

Training & development

Overview We are seeking a proactive and detail-oriented Office Assistant to support daily operations and ensure the efficiency of our office environment. The ideal candidate will be bilingual in Chinese and English, possess strong organizational skills, and thrive in a fast-paced, collaborative setting.

Position Responsibilities

1. Office Management

Maintain office operations, equipment, and supply inventory

Coordinate meetings, events, and cross-departmental logistics

Handle reception duties and correspondence

2. Payroll Administration

Process attendance records and salary calculations

Manage tax filings and social insurance contributions

Resolve payroll discrepancies

3. Documents, Licenses & Accounts Management

File Control: Draft/organize bilingual documents; maintain physical/digital archives

License Compliance: Renew business permits; track expiration dates (e.g., health permits, business licenses)

Accounts Oversight: Manage company accounts (bank/software); reconcile transactions; support audits

Qualifications

College diploma or above in Administration, Business, or a related field.

1-2 years of experience in office administration or a similar role.

Bilingual proficiency: Fluent in both Chinese and English (written and spoken).

Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Calendar).

Excellent organizational and time-management skills, with the ability to prioritize tasks.

Strong interpersonal skills and a customer-service-oriented mindset.

Discretion in handling confidential information.