San Francisco, CA
Full-Time | On-Site | 8:00 AM–4:00 PM

Position Overview

Our firm is looking for an Administrative Support Specialist on behalf of a family-owned construction company seeking dependable administrative support for its on-site office. This role focuses on day-to-day administrative tasks, documentation, scheduling, and internal coordination.

This position is ideal for candidates who enjoy being a trusted support resource and contributing to a positive office culture.

Key Responsibilities

• Provide administrative support for daily office operations

• Organize and maintain digital and paper records

• Handle mail distribution, scanning, copying, and document routing

• Track compliance documentation, licenses, and certifications

• Maintain calendars, training records, and administrative systems

• Assist with documentation such as lien releases and vendor paperwork

• Coordinate office supply purchasing and inventory

• Support travel planning and internal event coordination

• Assist with office equipment upkeep and IT support requests

• Contribute to employee engagement activities and team initiatives

• Perform additional administrative tasks as needed

Qualifications

Required

• Experience in administrative support or office assistance roles

• Strong organizational skills and attention to detail

• Proficiency in Microsoft Word, Excel, and Outlook

• Dependable, punctual, and comfortable working independently

• Available for full-time, on-site work in San Francisco

Preferred

• Experience in construction, facilities, or contractor office environments

Compensation & Benefits

• Pay Range: $58,000–$65,000 annually

• 100% employer-paid health, dental, and vision insurance

• Paid time off and paid holidays

• 401(k) with company match

• Stable opportunity with a long-standing employer