Administrative Support Specialist

Opening Date: April 18th, 2025

Salary Range: $26.54/hour to $31.65/hour

Plus longevity Steps at 10, 15 and 20 Years

Closing Date: Open until Filled – First Review May 5, 2025

Valley Transit provides “employee-only” fully paid premiums for medical, dental, life and long-term disability

through the Public Employees Benefits Board (PEBB). Qualifying dependents may be enrolled at the employee’s

expense. A $24,000 Basic Life insurance policy is provided through the Washington Counties Insurance Fund.

Employer and employee contributions are made to the State of Washington Public Employees Retirement

System (PERS). Employees have the option to enroll in the State of Washington Department of Retirement

System’s deferred Compensation program. Employees also have the option to enroll in additional benefits

which include Employee-Paid Long-Term Disability, Employee-Paid Flexible Benefits through American Family

Life Assurance Company (AFLAC) and additional Employee-Paid Life Insurance coverage through MetLife. Valley

Transit grants annual paid vacation to regular full-time employees, which starts at 8 hours per month and

increases with continuous employment. All employees are eligible to accrue Washington Paid Sick Leave at a

rate of 1 hour for every 40 hours worked, in addition, full-time employees will accrue Valley Transit Paid Sick

Leave at a rate of .02115 per eligible paid hour. Employees will also receive eight (8) paid holidays and four

paid floating holidays each calendar year. The number of paid floating holidays increases with continuous

employment.

NATURE OF POSITION: Performs a variety of front desk, clerical, administrative office support functions,

and customer service duties.

REQUIRED MINIMUM QUALIFICATIONS: Bachelor’s Degree in Public Administration, Political Science,

Business Administration, or related field, and experience in the public sector preferred.

APPLICATION AND SELECTION PROCEDURE: A completed Valley Transit application is required to

apply. Applications are available at https://valley-transit.ninjagig.com/

Applicants whose experience most closely meet the requirements of the position will be invited to

continue in the selection process, which will consist of an oral panel interview, reference inquiries and

criminal background check.

REASONABLE ACCOMMODATION: Valley Transit will provide reasonable accommodation to disabled

applicants if requested. Please notify the Human Resources office at least 5 days prior to the need.

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained

herein may be modified and/or revoked without notice.

Valley Transit complies with Title VI, ADA, and other applicable Federal Civil Rights Laws and does

not discriminate on the basis of race, color, national origin, age, disability, religion, Veteran status,

sexual orientation, gender identity, or sex in employment or the provisions of service. Equal

Opportunity Employer.

Administrative Support Specialist

Department: Administration

Reports To: Finance Manager

FLSA Status: Nonexempt hourly employee

At Valley Transit our Mission is to provide high-quality and efficient public transportation

services that are

responsive to the needs of our entire community; promoting quality of life and a healthy economy.

Position Summary

This position performs a variety of front desk, clerical, administrative office support functions,

and customer service duties.

Essential Duties and Responsibilities

• Provide administrative support to the management team

• Perform routine clerical tasks including data entry, document preparation,

recordkeeping, proofreading, and organizing files (i.e., Capital Project Notebooks)

• Supports customer service efforts, including call management, trip planning, and pass sales

• Assist in maintaining Accounts receivable records

• Assist with bank reconciliations and record-keeping

• Support pass and vending machine sales reconciliations and deposits

• Assist with Rideshare invoicing, payment receipting

• Ensure accurate data entry and updating financial databases or systems.

• Assist with drafting and maintaining policy documents for clarity, consistency and

compliance

• Support records management by creating, maintaining, and archiving documents in

accordance with organizational guidelines, primarily under the direction of the Public

Records Officer

• Assist in monitoring expenditures to ensure federal and state procurement

requirements

• Assist with maintaining Small Tool and Shelter Inventory systems

• Assist the Public Records Officer in responding to Public Records requests

• Assist in collecting and maintaining performance data as required by the National

Transit Database

• Assist with the preparation of documents for the monthly board meeting

• Assist with the preparation of the year-end Financial Statements and updating the

accompanying Management Discussion amp; Analysis

• Perform all applicable safety and health responsibilities as detailed in the Public Transit

Agency Safety Plan (PTASP)

• Performs other duties as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty

satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or

ability required. Reasonable accommodations may be made to enable individuals with

disabilities to perform essential functions.

Education and/or Experience

Bachelor’s Degree in Public Administration, Political Science, Business Administration, or related

field, and experience in the public sector preferred.

Language Skills

Ability to read, interpret, and analyze general business periodicals, professional journals,

technical procedures or governmental regulations. Ability to write reports, business

correspondence and procedure manuals. Ability to proofread documents for spelling and

grammar. Ability to effectively present information and respond to questions from groups of

managers, clients, customers and the general public.

Mathematical Skills

Must demonstrate general mathematical proficiency.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral,

or diagram form. Ability to deal with problems involving several concrete variables in

standardized situations. Ability to recognize sensitive information and capacity to maintain the

confidentiality of such information.

Essential Functions

While performing the duties of this job, the employee is regularly required to sit or stand for

extended periods, and frequently complete tasks such as typing, handling office equipment, or

organizing materials. The role involves regular communication requiring verbal and auditory

skills. Occasionally, the employee may need to move around the office to access files,

equipment, or other resources. The physical requirements include lifting and/or moving items

weighing up to 20 pounds frequently, and up to 40 pounds occasionally.

Specific visual abilities necessary include close vision, depth perception, and the ability to adjust

focus for tasks such as reading documents or working on a computer. Reasonable

accommodations can be made for individuals with disabilities.

Wages amp; Benefits

Salary Range: $26.54-$31.65 per hour, plus longevity Steps: 10yr, 15yr, 20yr.

Valley Transit provides “employee-only” fully paid premiums for medical, dental, life and longterm

disability through the Public Employees Benefits Board (PEBB). Qualifying dependents may

be enrolled at the employee’s expense, these premiums are determined annually subject to the

Employer Contribution Cap and Employer Pooling Assistance. A $24,000 Basic Life insurance

policy is provided through the Washington Counties Insurance Fund. Employer and employee

contributions are made to the State of Washington Public Employees Retirement System (PERS).

Employees have the option to enroll in the State of Washington Department of Retirement

System’s deferred Compensation program. Employees also have the option to enroll in

additional benefits which include Employee-Paid Long-Term Disability, Employee-Paid Flexible

Benefits through American Family Life Assurance Company (AFLAC) and additional Employee-

Paid Life Insurance coverage through MetLife.

Valley Transit grants annual paid vacation to regular full-time employees which starts at 8 hours

per month and increases with continuous employment. All Employees are eligible to accrue

Washington Paid Sick Leave at a rate of 1 hour for every 40 hours worked, in addition, full-time

employees will accrue Valley Transit Paid Sick Leave at a rate of .02115 per eligible paid hour.

Employees will also receive eight (8) paid Holidays and four (4) paid Floating Holidays each

calendar year. The number of paid Floating Holidays increases with continuous employment.

This job description is not an employment agreement or contract. Management has the

exclusive right to alter this job description at any time without notice