Benefits:

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

We are a growing construction and construction services company seeking a highly organized and detail-oriented Administrative & Accounting Coordinator to support daily office operations and accounting workflows.

This role is responsible for collecting, organizing, routing, and entering vendor invoices and receipts, while also serving as the front-line administrative support for the office.

You will work closely with project managers, vendors, and the accounting team to ensure accurate and timely processing of all financial documents.

Key Responsibilities

📊 Accounts Payable / Invoice and Receipt Management

Collect and organize all vendor invoices and receipts

Track missing invoices and follow up with vendors

Route invoices to project managers for approval

Code invoices to correct jobs/cost codes

Enter invoices into accounting software (QuickBooks)

Maintain accurate and organized digital filing system

Assist with payment runs and audit support

📞 Office Administration

Answer phones and direct calls professionally

Greet visitors, vendors, and subcontractors

Manage incoming/outgoing mail and email inquiries

Order office supplies and maintain office organization

Provide administrative support to PMs and leadership

🔧 Operational Support

Assist with job documentation and tracking

Support project managers with paperwork and coordination

Help maintain internal systems and workflows

Qualifications

2+ years experience in administrative or accounting support role

Experience with accounts payable or invoice processing preferred

Construction industry experience is a big plus

Strong attention to detail and organization

Ability to manage multiple tasks and follow through

Proficient in Microsoft Office (Excel, Outlook)

Experience with accounting software (QuickBooks)

Key Traits

Extremely organized (nothing falls through the cracks)

Comfortable holding PMs/vendors accountable for approvals

Detail-oriented with financial accuracy

Strong communicator and team player