Benefits:

Stipend

Opportunity for advancement

Paid time off

Wellness resources

Extreme Construction & Maintenance is seeking a highly organized and dependable Operational Administrative Coordinator to support day-to-day office, financial, and operations. This role is essential to keeping the company running smoothly by assisting with accounting functions, AR/AP, payroll processing, job reporting, scheduling, and supporting the General Contractor and management team.

This position requires strong attention to detail, accountability, and the ability to manage multiple responsibilities in a fast-paced construction environment. This is a training position with the goal of developing independent office management capability.

Key Responsibilities

Provide day-to-day administrative support to management and field operations

Assist with recording, documentation, and internal communications

Maintain organized digital and physical filing systems

Respond to client inquires via phone and email

Assist with Accounts Payable and Receivable

Maintain accurate financial records and job documentation

Assist with maintaining books across multiple entities

Assist with payroll including compliance and reporting processes

Track job costs, work orders, and project billing details

Assist the General Contractor with job documentation and administrative project support

Assist with maintaining compliance documentation and company records

Maintain confidentiality of financial, payroll, and employee information at all times

Requirements

Background check required

Past employment verification required

Minor travel may be required to job sites

Personal, reliable transportation is required

Probationary/Training Period required

Required Qualifications

High school diploma or GED required

3+ years of experience in office administration, accounting support, or construction operations

Strong understanding of basic accounting principles (AP/AR experience strongly preferred)

Proficient in Microsoft Office (Excel, and Word)

Strong organizational and communication skills

Ability to multitask and meet deadlines

High level of integrity when handling sensitive financial and employee information

Preferred Qualifications

Associates degree strongly preferred

Experience with payroll processes

Knowledge of HR compliance

Experience working with multiple sets of books/entities preferred

Key Skills

Attention to detail and accuracy

Strong problem-solving ability

Time management and prioritization

Professional communication

Confidentiality and discretion

Work Environment

Office-based role supporting Contractor and Office & Operations Manager

Interaction with field employees, vendors, clients, and management

Fast-paced environment requiring accountability and reliability

Work Schedule

This position is typically scheduled for a 35–40-hour work week, Monday through Friday. A 4/10 schedule may be available based on management approval following probationary period.

Work hours may vary based on operational needs, project deadlines, and meeting requirements. Scheduling flexibility is permitted with prior management approval.

This position is classified as a non-overtime role.

Growth Opportunity

This position offers strong potential for advancement into a senior operation based on performance, reliability, and skill development.