Job Title: Admissions Associate

Department: Office of Enrollment Services

Job Category: Part-time

FLSA Status: Non-Exempt

Hours: Business hours with flexibility

Reports to: Director of Admissions

General Summary

This part-time position supports the Office of Admission and Enrollment Management with

a specific focus on converting prospective family inquiries into completed applications.

Working under the direction of the Director of Admission and Enrollment Management, the

Inquiry Conversion Specialist is responsible for engaging with prospective families, tracking

inquiry progress, and implementing communication strategies to encourage application

submission. This role plays a critical part in helping St. Philip’s meet enrollment goals by

strengthening our admissions pipeline.

Key Responsibilities

• • Serve as the primary point of contact for new inquiries; respond to phone calls, emails,
• web inquiries, and tour requests promptly and professionally
• • Implement follow-up communication strategies to convert inquiries into submitted
• applications
• • Maintain accurate and up-to-date inquiry records using the school’s admissions
• database (FACTS)
• • Monitor inquiry-to-application conversion metrics and provide weekly updates to the
• Director of Admission and Enrollment Management
• • Schedule and coordinate admissions tours, follow-up calls, and touchpoints
• • Assist in preparing materials for tours and admissions communications
• • Collaborate with the Office of Admission and Enrollment Management and
• communications teams to ensure consistent messaging
• • Support admissions-related events and outreach focused on engaging prospective
• families

Educational Requirements

• • High school diploma required; associate or bachelor’s degree preferred
• • Experience in customer service, sales, admissions, or outreach strongly preferred

Required Skills and Job Qualifications

Knowledge, Skills & Abilities

• Excellent verbal and written communication skills
• Strong interpersonal and relationship-building abilities
• Detail-oriented with good organizational and time management skills
• Proficiency with email, phone, CRM or admissions software (e.g., FACTS), and Microsoft
• Office
• Self-starter with the ability to follow through independently on assigned tasks
• Friendly, approachable, and able to represent the mission of St. Philip’s School &
• Community Center with warmth and professionalism

Schedule & Work Environment

• This is a part-time position; schedule will be determined with the Director of

Admission and Enrollment Management (approx. 20–25 hours per week)

• Work is performed primarily on-site during school office hours, with some flexibility

possible

• May require occasional evening or weekend hours for events or tours