Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

SUMMARY

The Advancement Services Coordinator provides essential administrative and data support to the Development team, including gift entry, acknowledgment processing, donor database maintenance, and reporting support. This role also manages accurate tracking and reporting of volunteer engagement, in-kind contributions, and distribution center inventory.

A successful candidate ensures all contributions are recorded properly, donor and volunteer records remain current, campaign tracking data is reliable, and monthly reports are timely and precise. This position requires strong attention to detail, consistency, and the ability to manage routine processes with accuracy, efficiency, and discretion.

RESPONSIBILITIES

Gift Entry and Processing

Perform daily gift entry for all contributions

Track pledges and payments

Maintain documentation to support audit readiness

Generate tax-compliant receipts and acknowledgment letters

Reconcile with accounting

Donor Database Management

Maintain accurate donor and constituent records within the CRM

Update contact information, coding and campaign designations

Ensure adherence to internal data standards, campaign tracking, pledge tracking, etc.

Support post-event reconciliation and reporting

Reporting and List Management

Pull mailing lists and donor segments for campaigns and events

Prepare revenue and donor reports

Support dashboard updates with accurate data entry

Volunteer Data Management

Maintain complete and accurate volunteer records in database

Track volunteer hours, assignments and engagement history

Ensure proper coding of volunteer roles and participation

Generate monthly volunteer activity reports

In-Kind Donation Processing

Record and acknowledge in-kind gifts in accordance with internal policies

Maintain records of donated inventory within the distribution center

Track incoming and distributed items

Reconcile inventory reports with in-kind donation records

Produce monthly inventory and in-kind contribution reports

Perform other duties as assigned

EDUCATION AND EXPERIENCE

· Bachelor’s degree in business administration or related field preferred

· One to two years of advancement services, data entry or nonprofit support experience

· Experience working with a database or CRM system

· Fundraising education or experience a plus

KNOWLEDGE, SKILLS, ABILITIES

· Strong attention to detail and organizational skills

· Excellent written and verbal communication skills

· Professional demeanor

· Knowledge of fundraising processes and best practices

· Proficiency in Microsoft Office, Outlook, OneNote, Teams, and related tools

· Boomerang experience a plus

· Ability to handle confidential data with discretion