Job Description

ADMINISTRATIVE ASSISTANT

PRIMARY FUNCTION OF POSITION: An integral part of the organization by providing administrative support to the Sr. Director, and a full range of support to the Leadership Team (LT) as appropriate.   He or she acts as a liaison between Management and operating departments to ensure high standards of the organization are met. The successful candidate will continually project a warm, competent, and professional attitude and image to all he or she comes in contact with - both internally and customer facing. He or she must be proactive, resourceful, and efficient displaying a high level of professionalism and confidentiality at all times.

ROLES & RESPONSIBILITIES:

• Provide professional administrative support to the Leadership team (assist with travel, meeting logistics, expense reimbursement, etc.)
• Provide Presentation material including PowerPoint and spreadsheets for the Leadership Team
• Coordinate on-site interviews with candidates for LT members open positions
• Attend regularly scheduled meetings with operations staff in order to ensure instructions are clearly understood by all involved parties
• Manage office supply inventory including refreshments to ensure availability of needed supplies within budget
• Prepare monthly reconciliation of P-card purchases in accordance with purchasing policy
• Prepare reconciliation of manager Travel Reports in accordance with policy
• Support to the Leadership team with Capital Expense Requests and execution
• Act as point of contact for answering staff questions on Coupa, Travel, Capital Expense and common Intuitive Surgical support systems
• Lead Planner for Office social events and catering services
• Possess a valid driver’s license and able to travel-support both the Engineering and Mfg. facilities
• Special projects & other duties as assigned.

SKILLS, EXPERIENCE, EDUCATION, & TRAINING: 

• Excellent organizational, time management, writing and communication skills
• Demonstrated knowledge and expertise in basic computer skills including MS office products (Word, Excel, Outlook, PowerPoint)
• Exceptional attention to detail
• Ability to think through and solve problems and exhibit good judgment with clients, vendors, and staff
• Demonstrated knowledge of professional office procedure and etiquette
• Adeptness to multi-task and follow up
• Capable to work independently as well as in a team. Resourceful and creative self-starter
• Ability to establish and maintain effective working relationships with employees and officials; ability to communicate effectively orally and in writing

About Advantage xPO Advantage xPO is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact us. Advantage xPO is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.

Company Description

Let’s find your next job – together. Whether you’re looking for temporary work or a direct-hire job, Advantage xPO will connect you to an opportunity that closely matches your interests and skills. Advantage xPO is a proud member of Staffmark Group, an award-winning family of staffing brands with a national network of 450+ offices. We connect over 250,000 people to jobs each year, and we’re ready to put this expertise to work for you! Learn more at www.advantagexpo.com.