The Travel Coordinator (TC) is responsible for all aspects of travel for the Alutiiq IMAP Employees. This includes travel tickets, visas passports and other travel documents. The TC must be able to work in a fast-paced environment, multi-tasking to meet deadlines for the contract.
ROLE AND RESPONSIBILITIES
- Create Traveler Profiles for all program employees
- Work with Travel and Transport in order to secure travel arrangements per contract regulations
- Assist with interpretation of the Federal Travel Regulations
- Obtain, store, and provide archived travel itineraries upon request.
- Assist employees in obtaining passports for foreign travel
- Assist employees in obtaining visas for foreign travel
- Send and receive travel documents for program employees
- Coordinate with foreign site locations to provide travel details for small maintenance teams
- Advise employees on special or adverse conditions as they relate to individual travel plans
- Monitor flight delays at airports globally
- Monitor any security/life safety concerns for program personnel traveling abroad
Required Skills
Qualifications and Education Requirements
- 5+ years’ experience in travel coordination, with 3 years’ experience with overseas travel coordination
- Travel Agent Certificate is preferred, but not required
- High level of proficiency with Microsoft Office Suite
- Secret Clearance
PREFERRED SKILLS
- Excellent oral and written communication skills
- Strong willingness to learn new technology
- Great organizational skills
- Ability to self-manage
Required Experience