PROJECT TIMELINE: JUNE 2019 THROUGH AUGUST 2019
GROUP DESCRIPTION: K-12 Education: Our goal is to significantly increase the number of low-income, Black, and Latino students who earn a diploma, enroll in a post-secondary institution, and are on track in their first year to obtain a credential with labor-market value.
AgileOne designs and develops global workforce and procurement solutions for Fortune 1000 companies. Our focused and consultative approach provides solutions that streamline business processes and deliver efficiencies to human resources, procurement, and suppliers.
As the employment agency hiring temporary workers to be assigned to the Bill and Melinda Gates Foundation (“Foundation”), we are responsible for direct hiring and seeking candidates for the following temporary roles at the Foundation.
NOTIFICATION: All opportunities listed are temporary in scope, and your employer would be AgileOne. These assignments are temporary and “at will.” There is no guarantee of on-going employment with AgileOne or any promise, express or implied, of conversion to employment with the Foundation.
POSITION SUMMARY:
The Program Assistant is a key member of the K-12 team. This role provides administrative and organizational support for up to five senior level managers. Efficiency, attention to detail, flexibility and good judgment are critical in this role to ensure smooth operation of the team.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Provide administrative support including document creation, expense reports, reimbursements, check requests, organization, and maintenance of files.
- Manage complex calendars including meetings with participants in multiple time zones.
- Assist in scheduling and planning events including coordinating arrangements for participants, handling logistics, and disseminating materials.
- Act as a liaison with internal and external partners, grantees, government officials and consultants.
- Coordinate arrangements and logistics for frequent domestic or international travel.
- Maintain an organized system of tracking, monitoring, and prioritizing tasks and projects.
- Provide administrative support including document creation, expense reports, reimbursements, check requests, organization, and maintenance of files.
- Prioritize communications to ensure prompt responses to inquiries.
- Provide high-quality interactions, clear, and consistent communication.
POSITION REQUIREMENTS:
- Minimum of 3 years of work experience in an office setting
- Bachelor's degree preferred
- Proficiency with MS Office Suite (Excel, Word, PowerPoint, Outlook), SharePoint & Concur are a plus!
PREFERRED SKILLS, ATTRIBUTES AND ABILITIES:
- Administrative experience with a complex and fast-paced organization
- International work experience
OTHER SKILLS, ATTRIBUTES AND ABILITIES:
- Experience with setting priorities, meeting deadlines, and balancing the needs of multiple individuals
- Experience with calendaring, travel arrangements, and event/meeting planning coordination
- Adept at learning new software
- Possesses good judgment, maturity, discretion, tact and a sense of humor
- Positive, collaborative approach to work
- Customer focus
- Excellent organizational skills
- Outstanding oral and written communication skills
- Ability to solve problems in ambiguous situations
JOB TYPE: TEMPORARY