AgileOne designs and develops global workforce and procurement solutions for Fortune 1000 companies. Our focused and consultative approach provides solutions that streamline business processes and deliver efficiencies to human resources, procurement, and suppliers.
As the employment agency hiring temporary workers to be assigned to the Bill and Melinda Gates Foundation (“Foundation”), we are responsible for direct hiring and seeking candidates for the following temporary roles at the Foundation.
NOTIFICATION: All opportunities listed are temporary in scope, and your employer would be AgileOne. These assignments are temporary and “at will.” There is no guarantee of on-going employment with AgileOne or any promise, express or implied, of conversion to employment with the Foundation.
+--------------------------------------------------------------------------+ | ROLE SUMMARY: | | | | 6 MONTH CONTINGENT WORKER (TEMPORARY) STATUS | +--------------------------------------------------------------------------+ | Provide wide and varied administrative and organizational support for | | program or operations leaders and teams. | +--------------------------------------------------------------------------+ | KEY DUTIES AND RESPONSIBILITIES: | +--------------------------------------------------------------------------+ | PRIMARY ACCOUNTABILITY FOR THE EXECUTION OF SUPPORTING THE DEPUTY | | DIRECTOR, STRATEGY, PLANNING AND MANAGEMENT AND THE OVERALL STRATEGY, | | PLANNING AND MANAGEMENT TEAM TO ACHIEVE THE GREATEST IMPACT. | | | | Key Responsibilities: | | | | - Schedule a high volume of appointments and meetings, manage complex | | calendars for multiple people, and make travel arrangements. | | - Make arrangements for and track extensive domestic and international | | travel for the Deputy Director and team* (including securing visas | | when required). Travel itineraries may also be required for | | participants of foundation sponsored meetings. *Provided limited | | support, to include visas, for Program Officers | | - Assist in scheduling and planning for events, such as meetings, | | conferences and presentations, which may include coordinating | | arrangements for participants, handling logistics, preparing and | | disseminating materials. | | - Provide communications support and assistance to ensure timely | | responses to inquiries including answering and prioritizing calls, | | email and mail communications. | | - Maintain organized files and records and a system for tracking, | | monitoring and prioritizing tasks and projects. Compile and process | | expense reports, reimbursement and check requests. | | - Work on special projects as needed. May include conducting basic | | research and analysis of data to respond to requests. | | - Interact and communicate clearly and consistently with grantees and | | partners in the field. | | - Work enthusiastically and take initiative to support the varying | | needs of the team. | | - Serve as a peer resource for other Program Assistants across | | the Foundation. | | | | Success Criteria and Effectiveness Factors: | | | | - Strong organizational skills, managing tasks, workflow, | | and communication. | | - Ability to anticipate and adapt to needs of growing and | | changing team. | | - Aptitude for understanding top-line strategies and priorities, and | | ability to connect detailed work and trade offs to those | | overarching pieces. | | - Discretion and maturity, particularly regarding sensitive decisions | | and trade offs. | | - Solid experience in executive or senior assistant positions. | | - Excellent communicator – both verbal and written. | | - Capability to maintain a holistic view of team to anticipate needs | | and allow for proactive planning. | | - Accountable for building and making the connections across | | the team/division. | | - Responsible for keeping a pulse on overall team/division's health | | and morale. | | | | +----------------------------------------------------------------------- | | ---+ | | | HOW WE WORK: | | | | | +----------------------------------------------------------------------- | | ---+ | | | - PURPOSE: We put what is good for the long-term future of the world | | | | | | first, above our own ambitions or preferences. We go big, seeking | | | | | | the transformational contribution our foundation can make toward | | | | | | improving health. | | | | | | - RESULTS: We are outcome-oriented, working against goals we aspire | | | | | | to achieve. We consistently reassess our efforts, capabilities, an | | d | | | | investments to apply them toward the greatest impact. | | | | | | - LEARNING: We approach our work with curiosity and a sense | | | | | | of adventure. We spark new ideas and explore alternatives, bringin | | g | | | | an inventive, creative and open-minded approach to everything we d | | o. | | | | We fail fast, learn without blame, and get back to work. | | | | | | - OWNERSHIP: We each take ownership for the whole of our team. We ow | | n | | | | our individual experience at work, seeking clarity and help when w | | e | | | | need it. We own our part in how our team works, providing clarity | | | | | | and offering feedback to build the strength of our colleagues | | | | | | and team. | | | | | | - HUMILITY & OPENNESS: We are humble and open to influence, and give | | | | | | one another the benefit of the doubt. We seek genius and input fro | | m | | | | people at all levels in our team, our foundation, our partners, an | | d | | | | the people we serve. We actively work to mitigate our unconscious | | | | | | biases and assumptions. | | | | | | - APPRECIATION: We enjoy one another, and remain grounded in how | | | | | | fortunate we are to be here doing this. We listen for brilliance, | | | | | | partnership, and wisdom among diverse voices and celebrate the | | | | | | richness of one another's skills and experiences. We fluidly and | | | | | | frequently acknowledge contributions. | | | | | +----------------------------------------------------------------------- | | ---+ | | | CORE KNOWLEDGE AND SKILLS: | | | | | +----------------------------------------------------------------------- | | ---+ | | | - Sets priorities and meets deadlines while balancing needs of | | | | | | providing support for multiple individuals, including complex | | | | | | calendar, travel and event planning. | | | | | | - Excellent oral and written communications skills. Able to | | | | | | communicate effectively with internal and external contacts, and | | | | | | have the ability to adjust to a wide variety of working styles. | | | | | | - Knowledge of foundation priorities and how they align with the goa | | ls | | | | of the department/division. | | | | | | - Proficient skills in Microsoft Office Suite including Outlook and | | | | | | Excel | | | | | | - Concur Expense reporting a plus | | | | | +----------------------------------------------------------------------- | | ---+ | | | TYPICAL EDUCATION, CERTIFICATION AND EXPERIENCE: | | | | | +----------------------------------------------------------------------- | | ---+ | | | - Associate's Degree with 3+ years of experience, or | | | | | | equivalent experience. | | | | | +----------------------------------------------------------------------- | | ---+ | +--------------------------------------------------------------------------+