Reporting to the Head Football Coach to assists in the administration of all phases of the football program in accordance with NCAA Division I rules and philosophies.

Must operate within the guidelines of an NCAA Division I non- scholarship football program and within the mission of the University and its philosophy of intercollegiate athletics.

Required Skills

Provide administrative support for the Head Football Coach, including coordination of his daily activities and yearly calendar, arranging speaking engagements and travel, press conferences and interviews, etc., screen incoming communications, compose, proof, and distribute all correspondence. Coordinate and schedule all activities and special events for the football coaching staff. Maintain confidentiality and record performance evaluations of coaches and staff. Responsible for coordinating and maintaining all student-athlete information for the Head Football Coach as well as managing communication with assistant coaches, student-athletes, parents of current student-athletes and SU staff. Create and maintain policies and procedures for office functions including charitable donations, visitors to practice, player database maintenance and access, compliance reports, program memberships, subscriptions and associations, new hires, annual participation and other awards, office decor and equipment, printing and copying. Manage the portions of the football budget related to staff travel, team and staff events, awards, catering, supplies, equipment, and other areas in which this position has decision-making authority. Receive bids and order supplies. Research vendors and pricing for cost efficiency. Maintain inventories. Create and maintain weekly and yearly calendars and schedules for the team and the coaching staff. Manage and facilitate correspondence to team, player families, agents, the PFL Conference staff, reports from game officials and record-keeping. Facilitate and coordinate communication and messaging from football offices and staff to former football players and staff, development offices (in athletic department and university). Designs and implements policies and procedures for these groups and others who interact with the Football Program. The Executive Assistant will be the liaison to the athletics development/Academics. Assist the Director of Player Personnel with all recruiting functions, (i.e. pre-game receptions, recruiting weekends, Senior Day etc.). Organize all aspects of all Special Events (on campus and at external locations) and Post Game Receptions involving the football program: scheduling, invitations, guest lists, catering decisions, and programming. The Executive Assistant will oversee and coordinate the football related on-boarding (and exiting) of new employees in the program.  Assist camp director with promotions, mailings, correspondences, registrations and planning. Compliance with the rules and regulations of the University, the NCAA, the PFL Conference. The overall responsibility of this position is for the successful operation of the program in full compliance with all such rules and regulations. As a condition of employment, the Employee shall be required to participate in rules education programs offered by the Department of Intercollegiate Athletics.

Required Experience

Bachelor's degree and 3-4 years of progressively responsible experience in a collegiate athletics department.

Experience with athletic events, working with high profile individuals, and highly confidential/sensitive information. Knowledge and experience with NCAA rules, policies and procedures. Computer experience with database and basic Microsoft Office programs required. Organized, team-oriented, self-motivated, hard worker with excellent communication skills.

Salary Grade 2

Provide administrative support for the Head Football Coach, including coordination of his daily activities and yearly calendar, arranging speaking engagements and travel, press conferences and interviews, etc., screen incoming communications, compose, proof, and distribute all correspondence. Coordinate and schedule all activities and special events for the football coaching staff. Maintain confidentiality and record performance evaluations of coaches and staff. Responsible for coordinating and maintaining all student-athlete information for the Head Football Coach as well as managing communication with assistant coaches, student-athletes, parents of current student-athletes and SU staff. Create and maintain policies and procedures for office functions including charitable donations, visitors to practice, player database maintenance and access, compliance reports, program memberships, subscriptions and associations, new hires, annual participation and other awards, office decor and equipment, printing and copying. Manage the portions of the football budget related to staff travel, team and staff events, awards, catering, supplies, equipment, and other areas in which this position has decision-making authority. Receive bids and order supplies. Research vendors and pricing for cost efficiency. Maintain inventories. Create and maintain weekly and yearly calendars and schedules for the team and the coaching staff. Manage and facilitate correspondence to team, player families, agents, the PFL Conference staff, reports from game officials and record-keeping. Facilitate and coordinate communication and messaging from football offices and staff to former football players and staff, development offices (in athletic department and university). Designs and implements policies and procedures for these groups and others who interact with the Football Program. The Executive Assistant will be the liaison to the athletics development/Academics. Assist the Director of Player Personnel with all recruiting functions, (i.e. pre-game receptions, recruiting weekends, Senior Day etc.). Organize all aspects of all Special Events (on campus and at external locations) and Post Game Receptions involving the football program: scheduling, invitations, guest lists, catering decisions, and programming. The Executive Assistant will oversee and coordinate the football related on-boarding (and exiting) of new employees in the program.  Assist camp director with promotions, mailings, correspondences, registrations and planning. Compliance with the rules and regulations of the University, the NCAA, the PFL Conference. The overall responsibility of this position is for the successful operation of the program in full compliance with all such rules and regulations. As a condition of employment, the Employee shall be required to participate in rules education programs offered by the Department of Intercollegiate Athletics.