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Legal Administrative Assistant

Alcorn Immigration Law

Legal Administrative Assistant

Mountain View, CA
Full Time
Paid
  • Responsibilities

    ALCORN IMMIGRATION LAW IS LOOKING FOR A FULL-TIME ADMINISTRATIVE ASSISTANT TO JOIN OUR MOUNTAIN VIEW TEAM. Are you looking for a FRIENDLY TEAM ENVIRONMENT, WORK-LIFE BALANCE, AND THE OPPORTUNITY TO MAKE A DIFFERENCE in people's lives and you have a genuine interest in IMMIGRATION LAW? Then we want you!

    Our mission is to overcome borders, expand opportunity, and connect the world by practicing compassionate, visionary, and rigorous immigration law in service of the betterment of humanity. We believe that immigration fuels innovation and are inspired by amazing women and men who reach beyond the status quo. Our core values are INTEGRITY, CREATIVITY, COMPASSION, and RIGOR.

    TO APPLY: ONLY APPLICATIONS THAT SUBMIT BOTH A RESUME AND COVER LETTER* WILL BE CONSIDERED FOR REVIEW. In the Cover Letter box, list: 1) Years of experience with administrative work 2) Salary requirements.

    REQUIREMENTS

    EDUCATION AND EXPERIENCE:

    • AA (Bachelors is preferred)
    • 1 to 2 years of recent Administrative Assistant experience

    RESPONSIBILITIES:

    • Create new files in online database for clients who hire our firm
    • Organize client documents and information in their client files
    • Scan incoming government mail and email it to attorneys and clients
    • File, scan, and copy documents
    • Keep clients updated by communicating case progress via email and sometimes via phone
    • Scan, package, and mail out documents
    • Archive and file away closed cases
    • Schedule meetings in Google Calendar
    • Assist with other duties on an as-needed basis
    • Consistent collaboration with our attorneys and admin team

    QUALIFICATIONS:

    • Must be extremely detail-oriented
    • Must have excellent customer service skills and communicate professionally with clients
    • Intermediate knowledge of Google Suite Apps, Microsoft Office products and other common business tools like Adobe Acrobat, document scanning
    • Excellent writing skills and ability to edit carefully
    • Excellent organizational skills
    • Quick learner
    • Friendly and a team player
    • General secretarial and office skills
    • You always do the right thing
    • You proactively and creatively solve problems with a positive attitude
    • You serve our immigration clients with compassion
    • You produce efficient, quality, technically accurate work, and
    • You take pride in helping to build and follow organized systems

    What We're About

    Our practice focuses on serving technology professionals' family, individual, and business immigration needs. We assist our clients with compassion. We value taking care of ourselves and we pride ourselves on our strong team spirit. We cultivate an atmosphere of trust and respect in our team. We all pitch in to get the job done.

    • Our team says “Everyone is friendly, accommodating, warm, and bright.”
    • Diverse, women-founded, & women-led
    • You can discover yourself, learn, and reach your goals
    • Work-life balance & great benefits
    • Opportunities for flextime and work remotely
    • We help drive the Silicon Valley innovation ecosystem