Job Summary

We are seeking a Personal Assistant to join our team! As a Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal schedule, coordinating dinners, and events, and even running essential and non-essential errands during work hours. You will also be working closely with other assistants, company staff members, and even family members to ensure everything within the office runs smoothly. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, and can multitask, often working on multiple projects at once.

Responsibilities

Coordinate complex scheduling and calendar management across multiple time zones for CEO’s dynamic calendar.

Answer and screen calls

Run errands, as needed

Order essential and non-essential supplies

Work closely with many different people to ensure everyone is on the same page

Ensure all email, mail, text, and any other communications are processed, responded to, and properly categorized

Book business travel and family vacations

Assist with occasional tech support

Make restaurant reservations

Hire and supervise household staff

Buy gifts, send holiday cards

Plan large events

Research, hire, and supervise vendors and contractors for home projects, as needed

Ensure the routine maintenance of homes and vehicles

Keep the principal updated on progress of projects

Manage philanthropic interests

Qualifications

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Very strong interpersonal skills

Expert level written and verbal communication skills

Demonstrated proactive approaches to problem-solving with strong decision-making capability

Emotional maturity

Proactive approach to problem-solving

Highly resourceful team-player, with the ability to also be extremely effective independently

Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment

Up-to-date with latest office gadgets and applications

Forward looking thinker, who actively seeks opportunities and proposes solutions