About the Administrative Assistant position

We are looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You will have to ensure the efficient and smooth day-to-day operation of our office.

You should have excellent oral and written communication skills and be able to organize your work using tools, like MS Excel and office equipment.

Administrative Assistant responsibilities are:

• Arrange events, appointments and travel
• Manage phone calls and correspondence (including email, memos, letters, faxes and forms)
• Attend meetings and take detailed minutes
• Participate in the preparation of regularly scheduled reports
• Organize contact lists and filing systems
• Meet and support visitors
• Help clients and company representatives contact each other
• Review and update office policies and procedures
• Monitor office supplies and research new deals and suppliers
• Collaborate with executive and senior administrative assistants to handle requests and queries from senior managers

Administrative Assistant requirements are:

• Experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines
• Good practical experience with MS Office, particularly MS Excel and MS PowerPoint
• Strong time management and problem solving skills with the ability to prioritize work
• Outstanding written and verbal communication skills, with close attention to detail
• Strong organizational skills with the ability to multi-task
• Associate's degree in related field preferred; additional qualification as an Administrative Assistant or a Secretary will be a bonus

Benefits for the position include:

• Medical, Dental, Vision
• 401K with a match
• Short Term/Long Term disability
• Personal Accident Insurance
• 80 hours of vacation
• 40 hours of sick time
• 9 paid holidays
• Costco membership
• 24 fitness membership
• Education/Professional development reimbursement
• Employee Assistance Program

Allana Buick & Bers, Inc. (ABB) is a leading Architectural Engineering firm with over 35 years of experience specializing in making buildings perform better. Our core “trade level” expertise and strengths are in all exterior façade trades, curtain wall and glazing, roofing and waterproofing, HVAC and plumbing, energy efficiency, structural engineering, and construction management. We perform investigation, testing, engineering design, and prepare construction documents for both remedial and new construction projects. For both new construction and existing buildings, our services result in making buildings perform better by making them longer lasting with lower operating costs, and by reducing risk during construction.

Tremendous opportunities for growth, learning, and advancement exist for the right candidate. Allana Buick & Bers is committed to providing our employees with a benefit program that is both very comprehensive and competitive. We are an equal opportunity employer and encourage diversity.

Job Type: Full-time