Job Description
We are looking for an HR manager to manage and administer key HR functions. To us, an HR manager is the go-to person for all employee-related issues. This means that your HR manager duties will involve managing activities such as job design, recruitment, employee relations, performance management, training & development, and talent management. The job of HR manager is important to business success. People are our most important asset and you’ll be the one to ensure we have a happy and productive workplace where everyone works to realize our established mission and objectives. Promoting corporate values and shaping a positive culture is a vital aspect of a complete HR manager job description and specification.
WHAT YOU WILL DO:
The successful candidate will be both a strategic and hands-on contributor.
Your role is critical in partnering with the business to develop and execute our people initiatives.
Enabling efficient, scalable and customer-centric operations; as well as driving a culture of employee engagement.
Works in conjunction with the Recruitment team related to: job postings, offer letter preparation, job description preparation and hiring manager interface.
Facilitate the creation and rollout of policies and procedures.
Pull market-based compensation data to create compensation comparison analysis looking for outliers prior to presenting as needed.
Manages pre-employment processing including: offer letter creation and/or validation, administering background checks and adverse action notices if necessary in accordance with background check criteria matrix, assessment testing and other tasks as needed specific to a position.
Manages onboarding including: new hire orientation and training, I-9 completion, benefit orientations, ensuring attendance and registration for required trainings, development and completion of procedural checklists ensuring to update as required and auditing for quality control, ensure proper completion of new hire documentation via e-signatures and notification to payroll process.
Health & Welfare Benefit administration including but not limited to: new employee online enrollments, annual open enrollment, benefit orientations, required mailings and/or e-distribution of documents, drafting employee communications, resolving employee inquiries, interfacing with benefits broker for resolution of issues when needed.
Responsible for overseeing records management and personnel file maintenance in combination of electronic, within the HRIS + ancillary platforms including: general employment related documents, I-9s, retirement plan forms, medical and leave documentation, safety, training etc.
Ensures archiving of records both for terminated employees
Manages off boarding such as: request for final paychecks, preparation of individualized exit packages, system access (various platforms) / security termination, termination of benefits, completion of off boarding procedural checklists and adherence with quality control measures.
Supports key compliance initiatives on an ongoing basis and drafts required employee / manager communication.
Performs research, creates decks and conducts training in support of key organizational training development and initiatives.
Performs research on RFPs, optimizes and implements new and or existing systems including: HRIS, LMS, Ben Admin, ATS, etc. HRIS system management and optimization including data integrity verification, process creation and implementation and ad-hoc reporting and analysis.
Change management and quality control of employee changes - notification to payroll and records management in accordance with employee change management procedures.
Compiles data and prepares reports, synthesizes complex data and participates in audit preparation.
Creates customized job descriptions using established templates in conjunction with managers for new positions, changes in responsibilities, FLSA status conversions due to budgetary thresholds, etc.
Completes verifications of employment or state unemployment / disability response forms and ensures secure storage of associated records.
Assists with performance management process and manager coaching.
Leaves of absence administration including but not limited to: proving guidance to employees and managers on LOA processes/procedures, documentation preparation, tracking, coordination with payroll and insurance carriers, coordination of paid time off benefits and administration of appropriate documentation.
Manages administration of workers’ compensation claims and follow up on open claims.
Manages ad-hoc reporting and associated analysis and reconciliation of data as needed to ensure compliance with state, federal and location regulations.
Attends staff, departmental, and required meetings.
Assists with scheduling Company events including: luncheons, training, holiday festivities, etc.