Job Description

1. Coordinate and provide administrative support for the veterinary student externship program and campus recruitment team in general with the ultimate goal of converting students to career opportunity candidates: * Scheduling Externs : As the coordinator, you’ll be responsible for managing the externship outreach, applications and schedule. This involves coordinating with the Campus Recruiting Specialists event schedule, veterinary and technician students, and the Alliance Animal Health central support team. You’ll need to ensure that externs are assigned to appropriate hospitals based on their interests and learning objectives. * Application and Scheduling : When new externs apply, you’ll conduct screening interviews. This includes introducing them to the various hospitals in the network and helping match their interests to our practices. You’ll also provide an overview of their responsibilities, expectations, and the learning opportunities available during their externship and coordinate externship paperwork and scheduling with the hospital of their choice. * Communication Hub : You’ll serve as the central point of contact for externs and the talent acquisition team. Regular communication is essential to all parties and we document all student interaction in our ATS, SmartRecruiters. You’ll address any questions, concerns, or issues they may have and work hard to ensure a great student experience with us. * Feedback and Evaluation : Throughout the externship, you’ll collect feedback from both externs and supervising veterinarians. This feedback will help assess the program’s effectiveness and identify areas of opportunity. You'll also work closely with the recruiting team to facilitate introductions with an ultimate goal of converting students to potential hires. * Documentation and Records : Maintain accurate records related to externship activities and required paperwork. This includes tracking hours, collecting paperwork and completing school paperwork, and recording all interactions in SmartRecruiters for transparency. These records are valuable for future program enhancements and for demonstrating the impact of the externship or converting students into candidates over the years. * Externship Network Outreach & Post Campus Event Outreach: This role will regularly communicate with students following events or externships to keep them informed of externship opportunities, career opportunities and more! * Collaboration : Work closely with other Alliance Animal Health team members and partner hospitals, including veterinarians, recruiters, and university faculty. You will need to collaborate to enhance the overall externship experience and align it with organizational goals.

Remember, as an externship coordinator, you play a crucial role in shaping the next generation of veterinary professionals. Your efforts contribute to their growth, knowledge, and passion for animal health and our mission and vision to support those made to heal and care for pets.

Qualifications

Here are some key qualifications:

1. Educational Background :

* A **Bachelor’s degree** in a relevant field (such as veterinary science, animal science, or education) is preferred but not required.
*  **Certification or training** in veterinary practice management, education, or instructional design is advantageous, but again not required.

2. Experience :

*  **Veterinary Experience** : Prior experience working in the veterinary industry or hospital, or related setting is essential. Understanding the veterinary field, medical terminology, and clinical procedures is crucial.
*  **Coordination and Administration** : Proficiency in coordinating schedules, managing logistics, and handling administrative tasks required.

3. Skills :

*  **Communication Skills** : Excellent verbal and written communication skills are essential. You’ll interact with veterinary students, faculty, and other team members regularly.
*  **Organizational Skills** : Ability to manage multiple tasks, track externship schedules, and maintain accurate records.
*  **Adaptability** : Externs come from diverse backgrounds and have varying learning needs. Being adaptable and helping to tailor the experience to each student with the practices is crucial.
*  **Problem-Solving** : Addressing challenges, conflicts, and unexpected situations effectively.
*  **Computer Literacy** : Proficiency in using technology, applicant tracking software and calendars for scheduling, record-keeping, and communication.

4. Personal Attributes :

*  **Passion for Veterinary** : A genuine interest in supporting and shaping the next generation of veterinarians.
*  **Empathy and Patience** : Dealing with and coordinating students, faculty, and teammates schedules requires empathy and patience.
*  **Team Player** : Collaborating with veterinarians, recruiters, operations, and faculty is essential.
*  **Attention to Detail** : Ensuring accurate documentation and smooth program execution.
*  **Leadership** : Motivating and guiding externs toward their learning goals and providing a warm transition to recruiting teams is essential. 

Remember, a successful Veterinary Externship Coordinator combines technical expertise with a passion for education and a heart for animals with the business mind of a recruiter.

Additional Information

Competitive compensation dependent on experience, with annual bonus potential. We also offer a robust set of medical, non-medical and retirement benefits that we encourage our employees to take advantage of.

We want nothing more than to fuel your career goals, which is why we’ve created exclusive programs like Alliance Educates, Alliance Propel and Alliance Cares - to bring you financial, learning and wellness opportunities designed to enrich your growth.

WE ARE A DRUG-FREE, EQUAL OPPORTUNITY EMPLOYER.

Company Policy & Federal & State Laws Forbid Discrimination Because of Age, Color, Race, Religion, Sex, Disability, Sexual Orientation or National Origin