Department Assistant Receptionist needed for contract to hire position with large, well known managed care company

Receptionist for Corp Administrative Office. Hours are 8-5 M-F and teleworking not an option.
Must be reliable, organized, multitask and have previous switchboard exp. Employer requires all to be fully vaccinated for COVID

  Responsible for overall functions of front lobby and reception desk. Greets guests/visitors and determines nature of business and directs to destination. Answers multiple phone line system and directs calls. Performs various other duties and provides as-needed support to the Corporate Services Department.

ESSENTIAL RESPONSIBILITIES AND FUNCTIONS

Incoming calls - Directs all incoming calls to corresponding department or employee. Contacts proper individuals of visitors and/or vendors. Retrieves voice messages left afterhours.                                                       Onsite Visitors/Guest -Ensures that all visitors and vendors entering establishment are signed in and out on visitor’s log software. Provides visitor and vendor badges, Wi-Fi access (if needed), and office logistics upon arrival                                                                                                                                                                                                            Maintains reception area – keeps it clean and free of clutter
Employee Directory- Updates and maintains the Employee Directory on mynamm.com in coordination with the Help Desk.
·Reception Information - Creates and maintains SOP/reference material for Reception area.
Acts as ePass Badge Administrator – Creates, approves and distributes access and Optum ID badges to all employees.
Delivered Packages – Receives, scans, and notifies recipient of all delivered packages or mail. Ensures packages are secure and removed from lobby.
Phone Reports - Utilizes Veramark phone reports to track call volume weekly.
Conference Rooms - Coordinates & assists by overseeing all scheduling requests of Ontario conference rooms. Ensures all conference rooms are stocked with supplies and are kept neat and in working order. Will assist with A/V during meetings.
Supplies - Orders bottled water and other various supplies as needed or requested by executive staff and administrative assistants.
Reports & Lists – Converts and distributes Deloitte new hire, transfer & term lists; phone coverage and cell phone list.
·Birthday e-message – Creates and distributes monthly birthday celebration message.
· Training - Provides training for reception backups and/or temporary help for phone coverage.