Job Description

ALLOCACOC DESIGNNEST - OFFICE ADMINISTRATION ASSISTANT

ARE YOU A MOTIVATED INDIVIDUAL IN SEARCH OF A FULFILLING LONG-TERM CAREER OPPORTUNITY? ALLOCACOC DESIGNNEST IS AN INNOVATIVE COMPANY EXCITED TO INVEST IN YOUR PROFESSIONAL DEVELOPMENT AND REWARD YOUR PERFORMANCE.

Would you like to be part of a young, fast growing international company? With offices in Europe, China, Japan and US, and more coming globally, this is your chance to join us! We are looking to add an Office administration assistant position in our Santa Ana office.

RESPONSIBILITIES:

OFFICE ADMINISTRATIVE:

• Manage phone calls and correspondence (info e-mail, letters, packages etc.)
• Obtain and organize invoices, bills and statements for bookkeeping purposes
• Computer and record numerical data and files, such as personnel attendance, office operation transaction data, company access data, etc.
• Oversee the office monthly budget, track and maintain office assets ( such as equipment and supplies ), place orders when necessary, submit timely quotes as assigned
• Maintain office vendor contracts, such as group insurance, water, electricity, gas, telecommunication etc., check the accuracy of account payable transactions
• Coordinates the activities of clerical and administrative personnel, manage agendas/travel and accommodation arrangements/appointments etc.
• Assist other colleagues when necessary

CUSTOMER SERVICE:

• Greet guests and provide them with superb customer service
• Answer and coordinate all customer service inquiries through email, live chat or phone call
• Organize and redirect phone calls or/and emails to the appropriate department and take down messages 
• Support brand enforcement team for on-going projects when necessary

SUPPLY PLANNING ( ON GOING TRAINING) :

• Collect demands from sales team regarding special sample, mass production based on sales statistics
• Place container orders to factory/Supplier
• Coordinate with factory supply chain manager and logistics on importing and exporting
• Assist colleagues whenever necessary

QUALIFICATIONS:

• High school diploma or relevant qualification (secretarial studies will be an advantage)
• A minimum of 2 years’ proven experience in a similar role
• Good understanding of office administration and basic bookkeeping practices
• Superb written and verbal communication skills
• Excellent organizational and multi-tasking abilities
• Strong knowledge of MS Office programs
• Outstanding communication and interpersonal abilities
• Deadline and detail-oriented

ALLOCACOC OFFERS A COMPETITIVE BASE SALARY AND BENEFITS PACKAGE INCLUDING:

• Paid holidays
• Medical + dental plan

Company Description

|allocacoc| is the leading consumer product design company -- we design, manufacture, and distribute Global Award Winning products in over 90 countries and regions, partnering and supplying to world's famous retailers such as Walmart, Costco, Staples etc. we started off with $5k and now we have expanded with 4 international sales offices in Delft, Shanghai, California and Tokyo. |DesignNest| is the world's first consumer product design platform that helps bringing creative product designs to global marketplaces -- Our mission is to improve the design of existing products, provide new user experiences and bring affordable products to every household worldwide! We share essential knowledges and experiences of production, sourcing, tooling, supply chain management and marketing experiences with Designers for Free! Come to visit us and submit your ideas now! For all Allocacoc DesignNest products and projects, please check the website: www.designnest.com.