Job Description

Job Description

• Compile and review financial statements for large homeowner associations. Perform general ledger analysis, record journal entries, and reconcile accounts. Requires knowledge of accrual basis and fund accounting. Demonstrate the ability to interpret the financial data and advise the association managers on the financial status. Document business transactions detailing assets, liabilities, and capital. Assist Ally’s Association Managers during October-December with the budgeting process and reserve schedules for the coming year. Assist independent auditors by compiling the information they require, verifying and interpreting the first draft of the audit, resolving any issues, and then turning it over to the Association Manager.
• Complete online certificates of assessments (COA’s) for associations as requested. This involves verifying dues balance and insurance and assessments to be collected at closings. Receive legal documents and checks for new owners and record transactions.
• Employees may be asked to attend other various meetings with Association Managers. The majority of these meetings are before 5:00 pm but may require weekend attendance and/or possibly evenings. Attends Board of Director and Annual Member Meetings with Association Managers. Public speaking skills are required as year-to-date financials are presented to the board of directors and present audits, annual financials, and budgets at annual member meetings.
• Oversee cash management and investing activities. Recommend CD investment of cash and pays attention to CD maturities. Correspond with banking institutions to provide instructions on certificate renewals or redemptions.
• Perform bank reconciliations and manage online bank transfers for assigned associations as part of the financial statement process.
• Prepare variance reports for expense and revenue line items under or over budget.
• Record annual budgets as approved by Boards of Directors.
• Review accounts payable subsidiary and verifies that balance agrees to the general ledger for assigned properties.
• Review accounts receivable aging and verifies that assessments receivable and prepaid assessment subsidiaries agree to balance sheet presentation for assigned properties.
• Review financial statements and general ledger for errors and reasonableness.
• Act as liaison to Association auditors. Provide financial statements and supplementary schedules as requested by the audit firm. Respond to auditor's questions or needs. Post audit adjustment entries upon completion of annual audits.
• Perform any other duties assigned.

Competencies

• Ability to communicate effectively at all levels

• Act with Integrity

• Communication (verbal/written)

• Critical Evaluation

• Demonstrate Leadership

• Detail Oriented

• Ethical Practice

• Maintain Confidentiality

• Provide Superior Customer Service

• Reliability

• Self-Accountability

• Qualifications

• Ability to communicate professionally, tactfully, and with the utmost diplomacy

• Ability to develop and maintain effective relationships

• Ability to meet deadlines

• Ability to multi-task and work effectively in a fast-moving environment

• Ability to work independently and with a team

• Ability to work with a diverse group of people

• Effective and creative problem-solving abilities

• Flexible and adaptable to change

• Highly effective and persuasive interpersonal communication skills

• Strong analytical and critical thinking skills

• Strong attention to detail

• Strong knowledge of Microsoft Outlook, Excel, Word, and PowerPoint

• Strong organizational skills

• Strong sense of urgency

• Additional Eligibility Qualifications

• Skilled in organizational development, budget and resource development, and strategic planning.

• Excellent people skills, with an ability to partner with a dynamic leadership team.

• Possess personal qualities of integrity, credibility, and commitment to the corporate mission.

• Flexible and able to multitask; can work within an ambiguous, fast-moving environment, while also driving toward clarity and solutions; demonstrated resourcefulness in setting priorities and guiding investment in people and systems.

• Required Education and Experience

• 2+ years experience in Accounting

• Associate’s or Bachelor’s degrees in Accounting preferred

• Experience with Microsoft Office (Word, Excel, and PowerPoint)

• Knowledge of GAAP accounting

• Valid Driver’s License

• Reporting

This position reports directly to the Assistant Controller.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Move, lift, carry, push, pull, and place objects weighing less than or equal to 40 pounds without assistance. The employee is frequently required to drive a vehicle, without assistance.

Company Description

As an association management company, Ally has been in business for over 33 years. Throughout this time, our goal has been to excel at “management” on an ongoing basis by providing services specifically and exclusively geared toward efficiently managing homeowner and community associations. For this reason, we have not involved our operation in “development”, “sales” or “rental” activities. To further reach our goal, we have delivered our clients' services with expertise, consistency, and personal attention, while interacting extensively with the various stakeholders involved in development, sales, and rental activities, as well as legal entities and mortgage companies to optimize results.

Company Description

As an association management company, Ally has been in business for over 33 years. Throughout this time, our goal has been to excel at “management” on an ongoing basis by providing services specifically and exclusively geared toward efficiently managing homeowner and community associations. For this reason, we have not involved our operation in “development”, “sales” or “rental” activities. To further reach our goal, we have delivered our clients' services with expertise, consistency, and personal attention, while interacting extensively with the various stakeholders involved in development, sales, and rental activities, as well as legal entities and mortgage companies to optimize results.