Job Description

JOB TITLE: Bilingual Administrative Assistant DEPARTMENT: Executive Team REPORTS TO: Operations Manager

JOB SUMMARY The executive assistant provides high-level administrative support to company executives by performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives. The objective is to provide high class customer service and to increase company's growth.

JOB QUALIFICATIONS

• Bachelor's degree in Business Administration or related field (Preferred)
• 3+ years of administrative experience.

COMPENSATION

• Fixed

GENERAL ACCOUNTABILITIES

• Answer phone calls and direct calls to appropriate parties or take messages.
• Manage and maintain executive’s agenda and travel arrangements.
• Schedule and confirm appointments for clients.
• Arrange and coordinate staff meetings and events.
• Provide clerical support to other departments.
• Protect organization's value by keeping information confidential.
• Execute tasks assigned by CPA, and Operations/ Accounting / Tax Managers.

COMPETENCIES

• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information competently; Develops alternative solutions.
• Project Management - Coordinates projects; Communicates changes and progress; Completes projects on time and within budget; Manages project team activities.
• Oral Communication - Speaks clearly and persuasively; Listens attentively; Responds informatively to questions.
• Written Communication - Writes clearly and concisely; Edits work; Varies writing style to meet needs; Presents numerical data effectively.
• Delegation - Delegates work assignments; Sets expectations and monitors delegated activities.
• Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and industry competition; Aligns work with strategic goals.
• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Conserves organizational resources.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Sets goals and objectives.
• Professionalism - Maintains composure in stressful situations; Treats others with respect and consideration; Accepts responsibility for own actions; Follows through on commitments.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach to best fit the situation. Adapts to changing technology.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Company Description

We are a growing Accounting firm based in San Antonio that offers its employees the opportunity to grow and maximize their potential. We make it a priority to enhance our mastery of the current tax law, complex tax code, and new tax regulations by constantly researching and continuing our professional development.