Founded in 1982 in San Antonio, Texas, Alpha Insulation and Waterproofing has over 35 years of experience in commercial insulation, waterproofing, fireproofing, and firestopping. With a strong dedication and commitment to the people that form the very fabric of our company, Alpha has since expanded — we now have offices in Atlanta, Austin, Charlotte, Dallas/Ft. Worth, Denver, Houston, Miami, Nashville, Orlando, Raleigh/Durham, San Antonio, and Tulsa

Summary/Objective 

Interact with Project Managers and Senior Management to develop billing schedules and prepare requisitions. Handle the processing of incoming payments along with the issuing of necessary paperwork. Specialist will help to insure construction is built profitably, cost effectively, and within budget.

Essential Functions

• Prepare payment requisitions for projects that require schedules of values and supporting schedules.
• Coordinate with Project Managers at inception of job to establish billing timing and procedures.
• Coordinate with Project Managers on an ongoing basis to properly assess progress billings.
• Follow-up with customer for approved percentages and revise requisitions accordingly.
• Follow-up to ensure payments are received on a timely and agreed upon basis.
• May prepare and submit service billings in a special invoice format as defined by individual customer account special handling requirements.
• Works with Accounts Receivables contact to assist with resolution of Labor & Materials A/R issues. Determines appropriate actions for timely resolution. If needed, will interact with Customer to resolve receivable issues. Processes invoice credits and re-bills, as necessary. Proactively contacts customers ensure customer satisfaction and a commitment to pay.
• Updates and retains customer account information related to special billing conditions, tax status, invoice approval contacts, billing addresses and special billing rates up-to-date.
• Provide additional service administration support, as required.
• Maintain billing log and prepare retention billing at end of project
• Work with project managers to ensure billings are complete, accurate and timely
• Set up in Viewpoint Construction Software job, contract, phase codes, budget, change orders and work orders
• Obtain lien releases from vendors
• Collection of past due billings
• Prepare payment requisitions for projects that require schedules of values and supporting schedules.
• Set up requisitions in Microsoft Excel and CMiC.
• Assume the responsibility of receiving and sorting incoming payments with attention to credibility
• Manage the status of accounts and balances and identify inconsistencies
• Issue and post bills, receipts and invoices
• Check the validity of debit accounts
• Update accounts receivable database with new accounts or missed payments
• Ensure all clients remain informed on their outstanding debts and deadlines
• Provide solutions to any relative problems of clients
• Write thorough reports on billing activity with clear and reliable data

Required Education and Experience

High school diploma or equivalent1-2 years’ experience as a construction billing specialist

Excellent knowledge of MS Office particularly Excel

Proficiency in English

Proficient in data entry

Knowledge of accounts payable

Knowledge of general accounting procedures

Knowledge of relevant accounting software

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.

With a 30+ year track record of increasing growth, visibility, and opportunity, our highly-regarded construction services company, Alpha, is currently seeking skilled employees to join our team. We have a strong culture rooted in trust, integrity, professionalism, and excellence; and, we make it a point to use good judgment, fairness, and common sense to meet our challenges. You’ll find that our team consists of talented, dedicated people who provide firestop, insulation, waterproofing, spray fireproofing, spray foam insulation, and restoration services to our commercial customers.

If you’ve got what it takes, we’ll provide the rest:- Competitive pay- Paid holidays- Paid Time Off (PTO)- Insurance Benefits- Full training and industry orientation- Family atmosphere and friendly co-workers

If you’re committed, dependable, and want to join an organization you can be proud of, we’d like to talk to you! Serious applicants only! We look forward to working with you!

Resumes that do not meet the above requirements will not be considered.

Alpha participates in the E-Verify Employment Verification Program. Applicants will need to successfully pass a pre-employment background check in order to be eligible for this position.

Job Type: Full-time