Job Description

Job Description

Legal Receptionist - Estate Planning Law Firm

Location: Paramus, New Jersey

Company Overview:

Our client is a prestigious estate planning law firm based in northern New Jersey. The firm's dedication to excellence and client satisfaction has cemented their reputation as a trusted legal advisor in the areas of estate planning and elder law.

Position Overview :

We are seeking a dedicated Legal Receptionist to be the first point of contact at the firm's Paramus office. The individual will play a crucial role in shaping the client's first impression, ensuring that it aligns with the firm's commitment to professionalism, excellence, and unmatched service.

Key Responsibilities :

1. Front Desk Operations : Efficiently manage the reception area, greeting visitors with warmth and professionalism, and directing them appropriately.

2. Call Management : Answer incoming calls, determine the purpose of the call, and forward to the appropriate personnel or department.

3. Appointment Scheduling : Coordinate and schedule client appointments, ensuring that attorneys' calendars are up-to-date and conflicts are avoided.

4. Administrative Support : Assist with clerical duties as needed, including filing, photocopying, data entry, and drafting correspondence.

5. Client Relations : Maintain a client-focused approach, addressing inquiries with promptness and directing client concerns to appropriate teams or personnel.

Desired Qualifications :

• Prior experience as a receptionist, preferably within a legal or professional services environment.
• Strong communication skills with an emphasis on clarity, patience, and positivity.
• Proficient in office software tools, including Microsoft Office Suite and calendaring systems.
• A detail-oriented mindset with the ability to multitask and prioritize in a fast-paced environment.
• A high school diploma or equivalent; higher education or coursework in legal studies will be an added advantage.

What We Offer :

• Competitive salary and benefits, including health, dental, and vision insurance, paid time off and holidays, retirement plan options.
• A collaborative work environment that fosters personal growth and professional development.
• An integral role in a respected law firm, providing the opportunity to make a significant impact on client relationships and firm reputation.
• Opportunity to work with a team of dedicated professionals in a growth-oriented environment
• Comprehensive professional development and leadership training opportunities
• A workplace culture that values diversity, inclusion, and work-life balance.

Qualified candidates are encouraged to submit their resume, along with a brief cover letter outlining their suitability for the role, and any relevant experiences that set them apart.

Company Description

Alpha Management Solutions is a boutique human resources and management consulting firm that exclusively serves clients in the legal and healthcare industries in New York and New Jersey.

Company Description

Alpha Management Solutions is a boutique human resources and management consulting firm that exclusively serves clients in the legal and healthcare industries in New York and New Jersey.