Position: Accounts Payable and Accounts Receivable Billing Specialist

The AP & AR Billing Specialist role entails handling full-cycle accounts payable, supporting accounts receivable functions, and managing subcontractors’ and vendors’ contracts, as well as financial reporting.

Reports to: Principal

Directly Reports to: Accountant

Project/Office Location: San Francisco and Peninsula

Compensation:

• Competitive hourly wage: $35/hr - $45/hr (regular and OT hours)
• Company contribution to 401k plan up to 10% of W2 (5% safe harbor)
• Employee contributions per IRS allowable limit
• Generous PTO: 21 days
• Gas card
• Mobile devices and usage fees (cell and tablet)
• Laptop
• No healthcare provided

Ideal Start Date: Immediate

About the Company:

The company, established in 1991, is a dynamic player in the construction industry. It is committed to building deep relationships and believes in the value of nurturing connections. With a team of 35 dedicated professionals, it provides a supportive environment where contributions are valued.

Culture Insights:

• The company is proactive about hiring the right people and fostering their growth.
• The team enjoys high retention rates, a testament to the company's commitment to its employees.
• Collaboration is at the core, with leadership readily available for support.
• The company embraces learning from mistakes as part of its growth journey.

How Does This Benefit You?:

• Significant opportunities for career growth in high-end residential construction.
• Mentorship from experienced professionals.
• Reimbursement of travel expenses and/or free daily parking.
• Work for a company recognized regionally and nationally for excellence.
• Accessible leadership for guidance and support.

What Is Daily Life Like?:

Accounts Payable and Receivable Oversight:

• The role involves handling a substantial volume of invoices, ensuring accuracy and timely processing.
• Data entry into financial systems, running reports, and compiling detailed bills.
• Adherence to billing cycle deadlines.
• Weekly entry of vendor invoices with precise coding.
• Timely vendor payments.
• Monthly reconciliation of vendor statements.
• Proper filing of paid bills.

Vendor, Contract, and Budget Administration:

• Collaboration with stakeholders at all levels for effective payment coordination.
• Consistent billing to nurture vendor relationships.
• Maintenance of insurance certificates for subcontractors.
• Collection and filing of necessary vendor forms.
• Timely correction of job cost entries.
• Provision of project reports as needed.
• Handling Subcontracts, Material Purchase Agreements, and Change Orders (experience a plus).

Candidate Scorecard:

Hard Skills:

• The candidate should have a minimum of 3 years of experience in construction with accounting responsibilities.
• Strong organizational skills for multitasking across multiple projects and vendors.
• Proficiency in relevant software (e.g., accounting software, MS Office).
• Familiarity with construction accounting practices (e.g., AIA progress billing, SOV, lien releases).
• Detail-oriented with precise documentation skills.

Soft Skills:

• Effective verbal and written communication skills.
• A methodical and detail-oriented approach to tasks.
• A team player with adaptability and conflict resolution abilities.
• Excellent multitasking skills.
• Dedication to delivering accurate results.

Prospective candidates interested in embarking on a career journey with a company that values relationships and offers significant growth potential are invited to apply for the Accounts Payable and Accounts Receivable Billing Specialist position. Contributions will play a pivotal role in the company's success, and candidates will join a passionate and collaborative team.