The American Fisheries Society (AFS), a nonprofit scientific professional organization, seeks a Meetings Coordinator to assist with managing a diverse portfolio of annual and chapter meetings and contractually managed events. Position provides broad exposure to all facets of meeting planning and coordination including contracting, sales, logistics and onsite administration in a fast-paced environment managing about 30 events per year.

The successful candidate will be detail-oriented with strong organization, time management, process-thinking and communication and customer services skills. He/she will work well independently and in a collaborative context with members, service providers and staff.

Bachelor degree, familiarity with various meeting components, X-CD meeting platform and sales experience a plus. Proficiency with Microsoft Office Word, Excel, and similar business applications.

AFS offers primarily a remote work environment, exceptional benefits and career growth. To apply, submit a cover letter, salary requirements and resume.

Principal Accountabilities: · Assist with managing the meeting system for event setup, attendee and exhibitor registrations

· Assist with exhibitor booth assignments and coordination

· Maintain relationships with vendors and partners

· Monitor room requests and work with contractors and volunteers coordinating event requirements

· Assist with specifications and logistical requirements

· Maintain databases of meeting information, files, and records

· Respond to telephone and email requests with excellent customer service

· Schedule and assign affiliate functions and manage the ancillary process

· Assist with digital/virtual and other coordination elements

· Support the volunteer planning team and volunteer committee organization

· Assume other duties and responsibilities particularly leading up to the event

Preferred Skills:

Experience with association management systems, event management software, and registration coordination is strongly desired.

Knowledge and experience in meeting planning and speaker management.

High initiative, self-motivation, and ownership with the capacity to work efficiently

Strong agility, attention to detail, and communications skills.

Other traits crucial to success in this role include being proactive, creative, analytical, collaborative, supportive, and having a positive, professional approach to work and solving problems.

Proficiency with Microsoft Office applications, including Word, Excel, and meeting management systems

Bachelor’s degree, experience in a fast-paced organization, preferably within a meetings department. Travel of up to 20%

Flexible work from home options available.