Analyst Coordinator

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Bakersfield American Indian Health Project

Analyst Coordinator

Bakersfield, CA
Full Time
Paid
  • Responsibilities

    Hours Per Week: 40

    Job Type: Full-time, Non-Exempt

    Summary/Objectives of Position

    Under the supervision of the Grants Program Analyst and guidance of the Grants Program Director (GPD), the Analyst Coordinator (AC) is responsible for supporting newly identified and secured grant and contract funding sources. In addition, the AC evaluates and monitors achievement of grant objectives and goal outcomes as well as contract Memorandum of Understanding and Business Associate Agreements (MOU/BAA). The AC will also be responsible for reinforcing relationships with internal staff, ensuring that grants programs operate efficiently, streamline grant compliance and policy, support the oversight of grant solutions and reporting requirements; ensure grant compliance, and keep Bakersfield American Indian Health Project (BAIHP) fiscally sound by providing oversight on grant billing, reimbursement, and data reporting. The AC utilizes peer-reviewed methods to guide grant writing; explores all governmental, private, and non-profit funding sources and prepare, monitor, and report findings to stakeholders under the guidance and supervision of the GPA.

    The AC serves as a grant program evaluator, who is responsible for the design, implementation, and oversight of grant-required evaluation activities. Develops and administers surveys, assessments, and focus group protocols; collects, analyzes, and interprets qualitative and quantitative data to measure program outcomes and ensure compliance. Understanding in selecting methods and research techniques for obtaining solutions and resolutions toward data integrity. The individual may also provide support for the development of specialized grant proposals including project conceptualization, study design, team building, proposal organization and planning, writing, workflows and mind mapping, copy-editing, budget preparation and recommendation, and proposal submission using all available grant systems and partner-portal provided access points. Through understanding of research administration guidelines of federal and non-federal sponsors supporting research and educational activities, the AC will read and evaluate every grant/contract Request for Proposal or Request for Funding Announcement and work in multi-disciplinary teams to effect work product. The AC is supporting every aspect of funding including but not limited, to fiscal compliance billing and invoicing, funding and report timelines, system management and integration, budget review and drawdown, technical assistance, attending meetings, participating in contractual obligations which require a presence of staff, team, or executive leadership.

    Essential Duties, Functions & Responsibilities

    • Manages and coordinates the grant requirement and implementation for BAIHP.
    • Identify and coordinates strategies to optimize the grants administration process.
    • Manage yearly calendar of all grant activities to ensure timely applications, required reports, and all other submissions are done in a timely manner.
    • Research and advice on funding and strategic opportunities, complexities, challenges, opportunities.
    • Manages all phases of grant research, data collection, budget preparation, and submission.
    • Prepares grant narratives in collaboration with grant coordinators or grant managers, tracks budgets and reports; assists in the preparation of budgets and reports for the organization and participates in fiscal oversight.
    • Prepares multi-faceted health care business projects and presentations, conducts research, analyzes data, and works with all levels of government on a variety of programs and projects and attends grant meetings.
    • Studies management methods to improve workflow, simplify reporting procedures, and implement cost reductions.
    • Studies methods of improving work measurements or performance standards as it relates to grants and contracts.
    • Understanding the registration and charge capture process to ensure proper claims submission and reduction of coding denials.
    • Assist with training for EHR software.
    • Coordinating software updates and changes with users.
    • Thoroughly reviewing and testing each new release and communicating needed changes to vendor before users are permitted to access the new release.
    • Working with users on the sharing of data, category lists, etc.
    • Setting standards for naming and numbering conventions and security classifications.
    • Understanding choices in application specifications and investigating the preferred choices of the users.
    • Provides reports and pertinent data to their team and CEO and performs special projects as designated.
    • Participates in grantee/grantor networking or technical assistance calls, collaborates with grantee project administrative officers, grant consultants as a designee on behalf of their team and CEO.
    • Assists in maintaining and tracking spreadsheet budgets for various departments/programs.
    • Participates in helping to monitor fiscal and performance activities.
    • Analyzes data & supports training deliverables and provides technical assistance to internal team members.
    • Ensures compliance with company policies and procedures, accreditation agencies, and legal responsibilities.
    • Work with supervisor, grants director and CEO as well as partners on various projects, as needed.
    • Every grant proposal and or application of interest requires the CEO’s authorization to submit and approval to commit.

    Minimum Mandatory Qualifications

    Education:

    • Bachelor’s degree in Business Administration, Literature, Public Health Administration, Computer Science or related field from an accredited University is required.
    • Master’s degree in Business Administration, Literature, Public Health Administration, or related field preferred.

    Experience:

    • Minimum three (3) years of experience in grant writing or grant/contract management and electronic health records systems.
    • Experience in team research writing, conducting literature reviews, assisting with the preparation of research grant proposals, assisting in the development of manuscripts for publication in peer-reviewed scientific journals, and synthesizing and communicating highly technical information for diverse audiences.
    • Experience working with the American Indian/ Alaska Native community preferred
    • Experience working with IHS, BIA, CCUIH, NCUIH, HHS, DHCS, HHS, Drug Medical and other tribal organization(s) preferred
    • Experience with DHCS CCR: Title 9, Title 22, and APA and supporting APA Regulations preferred

    License/Certification:

    • Valid CA driver’s license is required.

    Skills:

    • Knowledge of Electronic Health Records system and grant Government systems.
    • Strong analytical, organizational, problem-solving, and interpersonal skills.
    • Ability to work well and communicate with a variety of funding agencies, both governmental and private organizations.
    • High level of math and accounting and computer skills.
    • Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsors guidelines.
    • Ability to produce and interpret reports and present information to CEO and Board of Directors.
    • Possess a special sensitivity to the provision of health care services to underserved populations.
    • Ability to multi-task and function in a moderate stress environment.
    • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
    • Maintains current knowledge of compliance regulations and requirements in all areas of grant administration.
    • Ability to handle difficult situations with tact and work effectively with students, staff, faculty, top administrators, and external agencies from diverse backgrounds.

    Communication Skills:

    • Demonstrates proficiency in communication and writing skills.
    • Language Skills: Ability to read, analyze, and interpret general and professional documents.
    • Ability to write routine reports and correspondence.

    Interpersonal Skills:

    • Ability to foster teamwork; train and direct the work of team members and colleagues.
    • Excellent organizational skills, including the ability to work productively and make independent decisions.

    Technology

    • Familiar with electronic healthcare records systems.
    • Proficiency with using computer-based applications (e.g. Microsoft Office) and clinical information management systems.
    • Demonstrates the ability to type 30 words per minute.

    Benefits Offered at BAIHP:

    At BAIHP, we value our employees and strive to provide comprehensive benefits to support their well-being, financial security, and work-life balance. Here's what we offer:

    • 401(k) matching
    • Dental, Health, & Vision insurance
    • Health savings account
    • Life insurance
    • Paid time off (Vacation, Sick, Vacation Reward)
    • Employee Assistance Program (EAP)

    Indian Preference

    Bakersfield American Indian Health Project (BAIHP) complies with the Indian Preference Act. Preference in hiring is given to qualified Native Americans under the Indian Preference Act (Title 25, US Code, Sections 472 and 473). Subject to, but not in derivation of the Act, we are an equal opportunity employer.