Job Description

Administrative Assistant Position

Please Send Resume & Cover Letter to: Brittney.Nelson@Andor-Law.com

THE LOCATION:

Our office is located in downtown Portland.

This is not a remote position.

THE POSITION:

ADMINISTRATIVE ASSISTANT

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like Office 365, Apple/Mac operating systems, and office equipment like scanners/copiers, etc.

Applications with photos will be disqualified.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Welcome and greet clients and office guests; provide general support

• Support office staff and executives with clerical tasks

• Plan and schedule meetings; take detailed minutes

• Plan and schedule presentations, other office-related events, phone calls, meetings and travel arrangements; send reminders

  regarding upcoming appointments

• Answer phones in a professional manner and direct calls to appropriate persons and/or take detailed messages

• Type out paper and electronic correspondence and prepare outgoing mail and packages for executives

• Help prepare presentation materials

• Maintain the filing system

• Monitor and maintain office equipment and supplies; request repair or restocking when necessary

• Ensure office is kept clean and organized at all times

• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

• Assist in the maintenance of attorney-client privilege

  REQUIREMENTS AND QUALIFICATIONS:

• High school diploma or GED certificate

• 1+ years of experience as an administrative assistant a plus

• Fast, proficient, and accurate typist

• Proficient with Microsoft Suite/Office 365 and common office equipment

• Proficient with Apple products and Mac Software

• Excellent customer service and communication skills

• Excellent time-management skills

• Strong organizational skills with the ability to multi-task

• Self-starter who works well independently

• Professional and positive demeanor

• Attention to detail; problem-solving skills

• Must be vaccinated/willing to be vaccinated for COVID-19

BENEFITS:

• Medical, Life, Dental and Vision Insurance Options

• Gym membership in office building

• Paid parking

• Paid Holidays

• PTO

• Bonus Pay Benefits begin after 30 days of employment, except for paid parking and gym membership which begins on day 1.

SCHEDULE:

Monday through Friday; 9:00 am to 5:30 pm

Company Description

Andor Law helps national, regional, and local clients in Oregon and Washington. Our attorneys and staff draw on decades of experience and work as a team to provide exceptional representation, counsel, advocacy, and service.