Job Summary: The AP Specialist will aid the Accounting Department with a variety of invoicing and billing tasks mainly related to posting AP invoices, processing weekly AP checks and ACH transmittals. A successful Accounts Payable Specialist will have a mix of organizational and analytical skills. They should be able to work out numbers, generate reports and find discrepancies as well as cost-savings opportunities. A strong ability to manage multiple tasks with changing priorities is highly desired. This position will report to the Accounting Manager.

Essential Job Responsibilities: • Establishing vendors then assign vendor IDs, set up and maintain electronic vendor files including W9’s contracts & COI’s. • Match all invoices with corresponding purchase orders, supporting documents, and subcontracts. • Promptly respond to all vendor inquiries and research invoice discrepancies. • Work with Purchasing and Department Managers to resolve invoice/purchase order issues. • Data entry of all invoices. • Monitor invoices for sales and use tax issues/compliance. Issue exemption certificates to applicable vendors. • Reconcile monthly company credit card statements. Send statements out for coding, match receipts, obtain approvals, and enter statements for payment. • Responsible for ensuring all invoices, including utilities are processed in a timely manner. • Reconcile monthly vendor statements for missing invoices. • Run various accounts payable reports to resolve any billings issues, verify account activity accuracy and reconcile with project management purchase order logs. (Future – Sage 300) • Process year end 1099’s • Complete audits on vendor set ups, ensuring all paperwork is on file

Skills/Qualifications/Education: • Bachelor’s Degree in accounting, Finance, or related field a plus. • High School Diploma or G.E.D. equivalent required. • 5 + years accounts payable experience • Microsoft Office Suites with intermediate to advanced level Microsoft Excel. • Working knowledge of Sage 300CRE or similar accounting systems. • Knowledge of job costing in either construction or manufacturing is a preferred. • General understanding of accounting practices and principles. • Effectively organize and manage a challenging workload, including prioritizing, and maintaining professionalism in stressful situations. • Good self-assessment skills to identify and recommend training opportunities to enhance technical and professional skills. • Ability to communicate effectively with a diverse range of individuals and work in a cooperative manner. • Regular and predictable attendance.

Physical Requirements/Environment: • Ability to frequently lift objects weighing up to 10 pounds, sit for long periods of time, occasionally stoop, kneel or crouch, and use hands and arms to reach for, grasp and manipulate objects. • Work environment usually takes place in clean, pleasant, and comfortable office setting. Some exposure to warehouse/shop environment.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.