Job Description

JOB POSITION TITLE: Legal Assistant

DEPARTMENT: Commercial Real Estate

REPORTS TO: Partner

FACILITY LOCATION: Ocean Township, NJ

SHIFT TYPE: Full - Time

WORK SHIFT: Monday-Friday 9:00am-5:15pm

OVERVIEW:

Legal Assistant assists the commercial real estate department in a variety of administrative tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES (BUT NOT LIMITED TO):

• Assist with blacklining commercial contracts, leases, financing, and other documents
• Assist with residential files with minimal attorney assistance, including preparation of closing documents and review of settlement statements
• Assist with preparing documents for signature for commercial closings
• Assist with creating post-closing binders for clients

RESPONSIBILITIES (BUT NOT LIMITED TO):

• General secretarial duties, including scheduling appointments/meetings, filing, faxing, scanning, ordering supplies etc.
• Recording attorney time entries and preparing client invoices
• Answering phones in a pleasant and professional manner and communicating with clients, lenders, real estate professionals and other attorneys on a daily basis by phone, email and mailed correspondence
• Opening new files and filing documents throughout each transaction
• Assist with handling trust and business accounts

QUALIFICATIONS:

• 3+ years experience as a legal assistant in commercial real estate
• Strong background in real estate; commercial real estate is preferred
• Must be knowledgeable in real estate transactions
• Knowledge in document management system IManage and billing system Orion is a plus

Company Description

Ansell Grimm & Aaron PC has a long history of delivering the advice, experience, and sophistication to clients and legal matters. A general practice law firm, our practice areas are powered by experienced attorneys to serve the needs of each client.