Benefits:
Competitive salary
Health insurance
Opportunity for advancement
About Us:
Apex has established its reputation as a leading construction firm in renovations and new construction. Our dedication to excellence and innovation sets us apart in the industry. As our portfolio grows, so does our team, and we are excited to add a meticulous Construction Project Administrator/Coordinator to our ranks.
Position Overview:
The Construction Project Administrator/Coordinator will provide administrative support to our project teams, ensuring smooth operations throughout each project’s lifecycle. This role requires keen attention to detail, strong organizational skills, and a collaborative mindset.
Key Responsibilities:
Assist with preparing project documentation, including contracts, permits, purchase orders, and other related forms.
Prepare and submit submittals for projects.
Coordinate and schedule meetings, taking minutes and ensuring action items are tracked and completed.
Maintain organized and up-to-date project files, both digital and paper-based.
Communicate with contractors, suppliers, and stakeholders to gather required documentation, such as invoices and certifications.
Monitor project budgets, process invoices, and ensure timely payments.
Support the procurement process by liaising with vendors and suppliers.
Assist with the preparation and dissemination of regular project status reports.
Provide logistical support, such as coordinating equipment deliveries or site services.
Ensure compliance with company and industry standards and regulations.
Manage and archive project-related correspondence.
Perform other administrative tasks as required.
Requirements:
Minimum of 2 years administrative experience within the construction industry.
Proficient in MS Office Suite, with familiarity with construction management software. Prior Procore experience is an advantage.
Strong organizational skills with the ability to multitask and prioritize effectively.
Excellent written and verbal communication skills.
Detail-oriented with a strong focus on accuracy.
Ability to work effectively in a fast-paced environment.
Knowledge of construction terminology and processes is preferred.