Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking an Office Administrator for our San Francisco office under the direction and supervision of the office Partner in Charge and the Director of Operations-U.S..
The Office Administrator is responsible for oversight and management of all day-to-day office operations. The Office Administrator serves as a catalyst for implementing change in response to evolving practice needs, ensures local office collaboration on firm-wide projects, goals, policies and procedures, and contributes to cost-effective management. The Office Administrator is expected to demonstrate initiative and work closely with the Business Services Team, lawyers and support staff in ensuring that office, practice, and firm goals are met. The Office Administrator is expected to serve as a positive model for the staff and an ambassador with the lawyers, and to lead by example. The Office Administrator is expected to perform all responsibilities with a commitment to providing superior service to the firm’s lawyers and clients, ensure efficient and effective departmental operations, and an atmosphere of teamwork and continuous improvement.
KEY RESPONSIBILITIES OF THIS POSITION INCLUDE:
_DAY TO DAY OVERSIGHT: _
FINANCIAL OVERSIGHT:
FACILITIES OVERSIGHT:
LEGAL PRACTICE OVERSIGHT:
TECHNOLOGY OVERSIGHT:
HUMAN RESOURCES OVERSIGHT:
SHORT AND LONG-TERM PLANNING:
QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS & ABILITIES):
AKIN GUMP STRAUSS HAUER & FELD LLP PARTICIPATES IN E-VERIFY FOR PURPOSES OF VERIFYING EMPLOYMENT ELIGIBILITY
Required Skills Required Experience
KEY ACTIVITIES
LEADERSHIP:
Recruits and selects personnel for area of responsibility following MSF policies, procedures and guidelines and all applicable state and federal laws, rules and regulations.
Evaluates workload and determines distribution of duties and responsibilities
Coaches, mentors and evaluates direct reports.
Ensures that performance standards are consistently met.
Monitors quantity and quality of work performance.
Assesses performance and provides feedback, evaluation, follow-up training as necessary
Recognizes, discusses and rewards performance throughout the year.
Employs MSF’s progressive performance improvement process as necessary.
Creates and sustains healthy environment reflecting teamwork, cooperation, mutual recognition and individual and shared accomplishment in serving internal and external customers.
Complies with all MSF policies, procedures and guidelines and state and federal laws, rules and regulations in the practice of supervising, managing and leading people.
PROJECT GOVERNANCE, PROGRAM, AND PROJECT MANAGEMENT:
For both project governance and IT/ESPM department programs management:
Facilitate organizational project management and project success with objective tools, standard processes, appropriate measures/follow-up and specialized support.
Provide useful and informative communication to the president/CEO and executive team on relevant topics and focus areas for the company.
Provide regular updates to Board of Directors at board meetings.
Effectively communicate project deliverables, risks, and issues to president/CEO and executive team.
Project management of corporate, business or IT/ESPM department projects.
Collaborate across the organization to achieve business results.
IT/ESPM OPERATIONAL MANAGEMENT:
Develop, manage and improve IT/ESPM operational processes including plans & controls and ESPM department budgets, IT/ESPM strategic planning, IT/ESPM department budget, IT/ESPM STAR, IT/ESPM audit controls and IT/ESPM projects and operational review.
Project management of IT/ESPM projects.
CORPORATE PLANNING:
Ensure the successful execution (actual project outcomes) of MSF business plans through effective tracking, reporting tools and influence management with leadership, sponsors and project managers.
Facilitate and coordinate the strategic planning and annual business planning processes for MSF Executive Team
Document and track corporate Key Success Measures (KSM) using available data analytic tools
Facilitate data driven decision making and ongoing monitoring of complex business issues using available data analytic tools
Present and report on status of business plan commitments to Board of Directors, executive team, business leaders and employees.