Job Description

COMPANY SUMMARY:

At Arvato, we measure our success through the successes of our customers. Our DNA is built upon Customer Obsession, Ownership and Continuous Improvement (Hustle). We achieve our goals by means of experience, state-of-the-art technologies, creativity, passion and a commitment to quality, innovation and having fun! Come and join our team today!

POSITION SUMMARY:

This position is responsible for providing administrative support to Arvato’s President of North America & Brazil. A successful candidate will have the ability to recognize and meet the needs of the President of the organization, work in a professional manner, multi-task between several projects while maintaining a positive attitude and have a high level of judgement in coordinating tasks.

OVERALL RESPONSIBILITIES:

Schedule meetings and make travel arrangements

Maintains Executive’s calendar in MS Outlook

Process expense reports and internal documents

Ensure smooth-running office operations

Assist in the building of office practices

Orders supplies

Operational tasks including (e.g. creating firm materials, updating decks/presentations, assisting with projects)

Filing and distributing incoming correspondence

Composing routine letters and memoranda

Preparing databases to track information

Organize events for the company

Assists with expense reimbursement

JOB REQUIREMENTS:

At least 3-5 years administrative and office management experience

Experience working with high level Executives in a fast-paced environment

Experience with Microsoft Office with advanced skills in PowerPoint and Excel

DESIRED SKILLS AND EXPERIENCE:

Bachelor’s degree preferred

Excellent writing and proof reading skills

Ability to work in a fast-paced environment

Organized, good communication skills, team player

Take pride in quality of work

Detail oriented

Ability to prioritize and multitask

Experience overseeing office management duties is a plus

Forward-thinking and self-motivated

Exceptional interpersonal skills and personable manner

Intuitive team player with a proactive, “roll up your sleeves” work ethic

Eager to learn and flexible

Company Description

Arvato - the spirit of solutions! We at Arvato provide a comprehensive range of services and solutions to our business partners in the consumer electronics, high-tech, telecommunication, networking and industrial sectors. With more than five decades of experience and our global footprint we create value for our customers and ensure that they are well equipped for the challenges of their markets. Arvato is a part of Arvato AG/ Bertelsmann, an internationally networked outsourcing provider. More than 65,000 employees design and implement solutions for all kinds of business processes across integrated service chains, for business customers from around the world. Its portfolio includes all services related to the creation and distribution of printed materials and digital storage media, as well as data management, customer care, CRM services, supply-chain management, digital distribution, financial services, professional and custom IT services, and the direct-to-customer distribution of educational media. Arvato is a wholly-owned subsidiary of Bertelsmann SE & Co. KGaA. Arvato is an Equal Opportunity Employer and values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.