Job Description

Embark on a dynamic and engaging career as our Assistant Events Manager, where your role becomes a catalyst for orchestrating seamless and unforgettable events. As the linchpin between events and catering teams, you will be the architect of impeccable guest experiences, ensuring that every detail aligns with the pinnacle of excellence. Your days will be filled with a myriad of responsibilities, from collaborating on sophisticated sales strategies to seamlessly coordinating catering services for a diverse array of events.

With creativity as your compass, you'll navigate the intricacies of event planning, crafting bespoke experiences that leave an indelible mark on our guests.

• Collaborate with the events and catering team to develop and implement effective strategies to attract clients for events and catering services.
• Act as a liaison between various departments, ensuring seamless communication and coordination.
• Facilitate the booking and planning of events, ranging from corporate meetings to social gatherings, while considering clients' preferences and needs.
• Coordinate catering services, including menu selection, food presentation, and ensuring high-quality service standards.
• Handles inquiries, contracting, and execution of catering events primarily in the restaurant PDR, Alpenhaus, and new Alpenglobes.
• Assist with groups, including detailing and services for banquet groups.
• Partners with Catering/Sales team on leads & sales funnel to track and follow up with prospective clients.
• Assists with BEOs and resumes to ensure smooth communication between departments.
• Respond to sales leads within 24 hours.
• Work with the F&B team to maximize rental rates and food & beverage minimums in conjunction with regular restaurant business.
• Print custom menus, greet clients upon arrival for dinners, attend F&B rallies to discuss group events as needed.
• Assist with managing catering budget and sales goals
• Assist in the creation of proposals, contracts, and event orders, ensuring accuracy and completeness.
• Maintain detailed records of client interactions, contracts, and event details for future reference.
• Conduct site visits with clients to showcase event spaces and discuss specific requirements.
• Collaborate with vendors and suppliers to secure necessary resources for events, negotiating contracts when necessary.
• Assist in marketing efforts to promote events and catering services, including the creation of promotional materials and social media content.

Qualifications

• Exceptional ability to communicate clearly and with confidence with guests and team members at all levels.
• Previous experience in Catering, Sales and/or Banquets.
• Editing skills with impeccable attention to detail.
• Ability to multi-task and coordinate multiple projects at once.
• Ability to remain flexible with work assignments.
• Ability to work flexible hours, including some weekends if needed.
• Computer proficiency and experience with: Microsoft Office, Word, Excel, and Delphi. Experience with Opera, Delphi and Social Tables is a plus.
• Prior experience in or knowledge of the hospitality industry is required.
• Ability to professionally represent the resort and interact with guests in a polished, responsible, and timely manner.

Additional Information

About Auberge Collection
Auberge Collection is a portfolio of extraordinary hotels, resorts, residences and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one-of-a-kind hotels, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations.

For more information: auberge.com

Connect with Auberge Collection on Instagram, TikTok, Facebook, and LinkedIn @Auberge and #AlwaysAuberge

About Friedkin
Friedkin is a privately held family of global brands spanning automotive, entertainment, hospitality, investments, and sports.

Founded in 1969 and headquartered in Houston, Texas, the company is led by Chief Executive Dan Friedkin, and united by a mission to build breakthrough brands that redefine the status quo.

The Friedkin portfolio includes Gulf States Toyota, 30WEST, Accelerated Solutions Group, AS Roma, Ascent Automotive Group, Auberge Collection, Congaree, Copilot Capital, Diamond Creek, Everton Football Club, GSFSGroup, Imperative Entertainment, Legendary Expeditions, NEON, Northside Lexus, Pursuit Sports, The Friedkin Group International, USAL and Westside Lexus.

For more information, please visit www.friedkin.com

GHI Operating Company LLC is an Equal Opportunity Employer, M/F/D/V. GHI Operating Company LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, GHI Operating Company LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.