Benefits:

401(k)

Dental insurance

Health insurance

We are a boutique law firm focused on homeowner association (HOA) collections, seeking a detail-oriented and dependable Assistant Office Manager / Accounting Assistant to support both our financial processes and daily office operations.

This role is ideal for someone who enjoys working with numbers, thrives on accuracy, and takes pride in keeping systems organized and running smoothly.

Key Responsibilities

Accounting & Financial Duties

Review HOA collection files for accuracy, balances, and proper documentation

Prepare and generate monthly client invoices

Process weekly disbursements and ensure accuracy of payments

Reconcile accounts and assist with tracking incoming and outgoing funds

Identify and correct discrepancies in financial records

Maintain organized and accurate financial documentation

Office Management Support

Assist with day-to-day office operations and workflow coordination

Help maintain internal systems, processes, and organization

Track tasks and deadlines to ensure work is completed on time

Provide administrative support to attorneys and staff as needed

Assist with mail processing and general office functions

Qualifications

Prior experience in accounting, bookkeeping, or law firm operations preferred

Experience with collections, HOA management, or legal billing is a plus

Strong attention to detail and accuracy (this is critical for success in this role)

Ability to manage multiple tasks and meet deadlines consistently

Proficiency with Microsoft Office (especially Excel) and accounting or case management software

Strong organizational and problem-solving skills

What We’re Looking For

We’re a small, collaborative team, and this role is essential to keeping both our financial processes and office operations running smoothly.

This position requires a high level of accuracy, as work directly impacts client billing and financial reporting.

The ideal candidate is:

Highly organized and detail-driven

Comfortable working with numbers and financial data

Proactive and dependable

Able to spot issues before they become problems

Position Details

Full-time position

Competitive pay based on experience

Stable, team-oriented boutique firm environment