Assistant Payroll Supervisor Opportunity with Traylor Bros., Inc.!

Traylor Bros., Inc. is a highly-respected heavy civil construction company working on some of the biggest, most technically challenging bridge, marine, and underground jobs in North America. William F. Traylor founded Traylor Bros. in 1946, finding success by taking on - and succeeding with - extremely challenging projects. His combination of honesty, courage and innovative abilities are the traits that embody the firm to this day.

What makes us different?

Our Mission is to excel at constructing complex infrastructure safer, better, and faster by engaging the entrepreneurial and innovative spirit of our team members and providing a limitless opportunity for personal and professional growth in a close-knit and collaborative organization.

Our Core Values:

Safety . We are committed to providing a safe work environment. This is always our priority.

People . Our talented team is our greatest asset. We provide opportunity, reward performance, and support a positive and balanced work environment.

Innovation. We have the ability to engineer creative solutions to overcome any obstacle.

Ethics. We are honest and ethical in all our business dealings.

Communication. We encourage open and honest communication throughout our organization.

Community. We add value to our industry and the communities in which we work.

Position Summary

This role works with our Accounting and Finance group. This is an exciting opportunity to manage the payroll process of multiple operating entities across the United States and Canada. This position will primarily be responsible for the hands-on leadership of the entire payroll process and ensuring union and regulatory compliance. The successful candidate will partner with the operations and corporate teams, leading the effort to improve procedures and create value added processes where possible. This position offers a unique opportunity for an individual to participate across all company levels in the organization and provide key contributions that will facilitate strategic growth across the Traylor Construction Group

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Key Tasks and Responsibilities

• Hands-on leadership of the payroll process
• Ensure compliance of payroll and benefit related policies, procedures, and internal controls
• Supervise work of payroll administrators
• Maintain current knowledge and ensure compliance with all applicable state and federal tax, wage and hour laws and requirements
• Ensure compliance with union agreements and remit reports and payments as necessary
• Prepare periodic reporting including W-2s, Affordable Care Act, and other reports for external purposes
• Perform various account reconciliations, and provide general ledger support
• Stay current on payroll system including maintaining employee benefit and deductions, tax tables, and other burdens
• Serve as point of contact for employee questions and requests from outside parties
• Collaborate with other departments to ensure all employee payroll and benefit related matters are accurately and timely handled
• Assist with continuous focus on key performance indicators and improvements
• Perform additional duties as directed
• Travel as required to attend, but not limited to, meetings, job site visits, training, etc. - 5% estimated travel

Qualifications

• 5-7 years of thorough understanding of US payroll regulations, multi-state, and supervision experience

• Thorough knowledge of Canadian and Provincial payroll regulations preferred

• Bachelor’s degree in Accounting, Administration, Business or equivalent work experience

• Basic understanding of accounting principles, HR practices and procedures, and payroll-related system transactional flow and their impact to the general ledger

• Must be highly organized; pay meticulous attention to detail and accuracy

• Adaptable, flexible team player. Possess a positive, can-do attitude when working with team and employees

• Strong communication (verbal and written), problem-solving, analytical and decision-making skills

• A certain degree of creativity and latitude

• Must have a philosophy that is consistent with the Mission, Vision and Core Values of the organization

• Ability to work independently with little supervision required

• Excellent ability to prioritize, and stay organized in a busy, fast-growth environment

• Exhibit extraordinary discretion, confidentiality, flexibility, and willingness to work closely with all levels of an organization both internally and externally

• Proficiency in MS Word and Excel is essential

Physical Requirements

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards
• Must be able to lift and carry up to 20 lbs
• Must be able to talk, listen, and speak clearly on the telephone
• Requires sedentary work that involves walking or standing some of the time and routine keyboard operations

Traylor Bros., Inc. is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, veteran status, sex, sexual orientation, gender identity, age, genetic information, pregnancy, disability, protected activity, or other non-merit factors.

Required Skills

Required Experience

• Process customer orders, inquiries and requests for quote
• Work with customers via phone queue and email and fulfill their needs
• Provide timely and accurate information to customers regarding product specifications, pricing, and lead times
• Obtain accurate pricing and lead times from suppliers
• Clearly communicate delivery and price confirmation to the customer
• Order entry on KPS Global quote system software
• Regularly update the customer with current order status
• Work with customers to understand and fulfill their needs
• Make recommendations on products that best meet customer requirements
• Educate customers about product options, features, and specifications
• Offer alternatives to ensure customer needs are most appropriately met.
• Generate change orders as needed as well as tracking information for customer requests
• Work with Outside Regional Sales Managers as needed to find the best customer solution
• Communicate any customer satisfaction issues
• Communicate clearly with warehouse to ensure orders are processed accurately and shipped/delivered in a timely manner
• Work directly with warehouse staff on expedites and rush orders
• Clearly communicate orders with expedited ship methods
• Customer data maintenance as needed in quote and order system
• Work with accounting on purchase order terms & conditions
• Work out discrepancies with customers in a timely manner
• Manage multiple quotes and bids simultaneously setting appropriate prioritization amongst competing projects to meet specified deadlines.