Benefits:

401(k)

401(k) matching

Dental insurance

Employee discounts

Health insurance

Paid time off

Vision insurance

Reports to: Creative Director Location: In-Office | Ontario, CA Type: Full-Time Work Environment: In-person, collaborative office setting

About Ashtel Studios

Ashtel Studios is a fast-growing consumer products company with over 20 years of experience bringing fun, design-forward products to market. We work with major national retailers and well-known brands across categories including oral care, baby/kids, personal care, and wellness. In 2023, Ashtel Studios was recognized as an Inc. 5000 honoree, ranking among America’s fastest-growing companies.

Our team is collaborative, fast-paced, and solutions-oriented. We value people who are organized, proactive, and take pride in keeping projects moving forward.

Role Overview

The Assistant Project Coordinator supports the Project Management Department by coordinating tasks across internal teams and external vendors while helping ensure project requests from Sales and other departments are executed accurately and on time.

This role plays a key part in keeping projects organized, documented, and moving forward. The ideal candidate communicates clearly, understands urgency, and can manage multiple moving parts without losing attention to detail. You will help create efficiency in day-to-day workflows and ensure that project deliverables stay on track.

Key Responsibilities

Project Coordination & Tracking

Assist in defining project goals, timelines, and deliverables

Track project status, milestones, and variances

Identify potential risks or issues and alert appropriate stakeholders early

Track project issues through resolution and document outcomes

Communication & Support

Support internal teams, including Sales and Business Development, with project-related requests

Provide timely, clear responses to internal and external communications, client inquiries, and project questions

Help facilitate communication across departments to ensure alignment

Project Management Platform (Monday.com)

Maintain accurate and up-to-date project records in Monday.com

Ensure proper documentation and that users are following required workflows and steps

Assist in improving consistency and accountability within the platform

Meetings & Documentation

Attend regular meetings related to creative and product development projects

Take clear, accurate notes and ensure action items are documented and followed up on

Meet regularly with the Project Management team to review project status and priorities

Asset & Approval Coordination

Assist with delivering project assets to internal and external stakeholders

Help gather cross-functional feedback and approvals to keep projects moving forward

Core Competencies

Communication: Clear, concise written and verbal communication

Attention to Detail: High level of accuracy in tracking, documentation, and follow-through

Organization: Strong ability to manage information, tasks, and timelines

Adaptability: Comfortable working with changing priorities and project scopes

Time Management: Able to prioritize tasks and manage multiple projects simultaneously

Problem Solving: Proactive thinker who can identify issues and help drive solutions

Multitasking: Capable of handling several projects at once without losing focus

Qualifications

2+ years of experience in project coordination or project management

Experience managing multiple projects with changing priorities

Comfortable working in a fast-paced, deadline-driven environment

Self-motivated, resourceful, and collaborative

Experience with Monday.com is a plus, but not required