Benefits:
401(k) matching
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Vision insurance
Position: Assistant Project Manager
WJ Landscape Maintenance, Inc., is a professional landscape firm that builds and maintains the highest quality and luxury residential landscapes in the Greater Los Angeles and Santa Barbara County areas. Our teams are passionate about their work, dedicated to the landscape profession, and most importantly, to our clients. As we continue to grow, we are looking for passionate and experienced professionals to help drive our business growth and manage our teams for greater success.
Position Overview
We are seeking a highly organized and resourceful Assistant Project Manager (APM) to provide hands-on support to the construction division. This role requires a dynamic individual with strong problem-solving skills, attention to detail, and the ability to juggle multiple responsibilities. The APM will help with day-to-day administrative tasks, procurement, scheduling, and client communication to ensure jobs move forward smoothly and efficiently. The APM will also respond to time-sensitive field needs, punch list requests, troubleshooting calls, and logistical tasks to support the construction field crews.
Key Responsibilities
Construction Project Support:
Assist with job scheduling, including crew assignments and subcontractor coordination
Maintain accurate and up-to-date work tickets and job records in Aspire
Help track project milestones and maintain up to date documentation
Client Communication & Updates
Draft and send weekly client updates based on information gathered from field teams & project managers
Follow up on client questions or changes and relay them to project managers
Assist in documenting changes or issues on active job sites
Specialty Procurement & Material Sourcing:
Research, source, and procure specialty plants and construction materials that are not readily available through regular suppliers.
Track orders, coordinate deliveries, and manage relationships with specialty vendors.
Ensure timely procurement of materials to keep projects on schedule.
Problem Solving & Field Support
Handle one-off field tasks such as hot shot deliveries, troubleshooting client issues indirectly related to projects, or managing unexpected site issues including miscellaneous client requests
Respond to emergency or last-minute project needs that don’t warrant a full crew deployment
Conduct occasional jobsite walkthroughs to document progress, review quality, and support the PM
Logistics:
Handle plant deliveries, permit inspections, and other errands as needed to support operations.
Provide additional support to ensure smooth project execution and client satisfaction.
Skills and Requirements
A degree in horticulture or a minimum of two years (2) industry experience in lieu of a degree
A minimum of two years of administrative experience
Demonstrate excellent professional communications skills, with a clear ability to build relationships
Computer proficiency - Mac/Windows, Microsoft Word, Excel, PowerPoint, Outlook, and the ability to master other software
A valid California Driver’s License
Compensation: Based on experience, paid weekly – Salaried
Benefits: Paid vacation, paid holidays, IRA, Medical, Dental and Vision insurance
This role includes a probationary period with a review after 3 months, followed by regular ongoing performance reviews and an annual review.
We are a drug-free workplace and require satisfactory background screening.