Associate Accountant

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Physicians Insurance

Associate Accountant

Seattle, WA
Full Time
Paid
  • Responsibilities

    Physicians Insurance A Mutual Company is dedicated to protecting, defending, and supporting our Members. As a national boutique mutual insurance company, we passionately serve all our Members and partners with our suite of medical professional liability offerings. We help them overcome obstacles with a team providing underwriting, risk-management, claims, and stop-loss expertise—backed by strong financials and all supported by exceptional, personalized service. In every communication, every expert opinion, every risk assessment, and every claim, all our Members experience the positive impact of our mission on their professional lives. And with over 8,500 Members and growing, this experience is in evidence all over the nation.

    We are currently seeking an accounting professional who is proactive, driven and collaborative.

    Position Summary:

    The Associate Accountant is primarily responsible for the accounts payable function. This includes the weekly AP Run (checks and ACH), vendor management, 1099 compliance and annual filing, maintaining AP workflows in multiple systems, manage the company credit card program, voids processing and aged checks resolution. This position is also responsible for Fixed Asset schedules, AP related Journal Entries and Balance Sheet Reconciliations internal and external audit support, some journal entries, ad hoc reports both for AP and general accounting related.

    Key Functions:

    Responsibilities include but are not limited to the following:

    • Prepare weekly General AP and Claims AP Runs. Assure accuracy of all coding, adequacy/auditability of payment support, verify vendor addresses are current, and proper signoffs executed.
    • Support IT and full Finance Department with a General Ledger system upgrade, with a central role supporting the transition to a new AP System. Written documentation of new procedures will be a core task the first 18 months.
    • Support staff with invoice preparation and processing through training and maintaining documentation.
    • Process Board and Committee member payments and reimbursements.
    • Maintain and process 1099, ensuring accuracy and compliance.
    • Review and validate Concur reimbursement requests, mostly corporate AMEX card program. This includes staff training of the Concur system, ongoing support, and user account maintenance (ex. approval workflows).
    • Process ACH and wire transfers, including the maintenance of current vendor ACH support. Support ACH/electronic security program and payment growth adoption.
    • Prepare routine monthly journal entries and ad hoc JE requests in support of AP related Balance Sheet Reconciliations including prepaids, leases, and fixed assets (Sage FAS).
    • Interpret and apply accounting policies, rules, and regulations to ensure compliance with applicable standards.
    • Partner with Finance Operations Team to maintain, update, and develop process documentation of Desktop Procedures related to job functions as current.
    • Manage vendor communication as the AP inbox lead.
    • Collaborate with IT in testing environments for software updates/upgrades.
    • Cross-train in Accounts Receivable, Cash Management, and other operational duties and/or responsibilities to provide back-up coverage in the Finance Department as needed.
    • Maintain best practices while pursuing new innovative processes (continuous improvement).
    • Perform other duties and/or responsibilities as required.

    Requirements / Qualifications:

    • Bachelor's degree in accounting, Business, Finance, OR at least 2 years of Accounts Payable experience. Business systems studies are beneficial.
    • Demonstrated strong technical ability to work with Microsoft Office (Excel, Word, Outlook) and ERP accounting software.
    • Ability and interest to grow technical software skills while seeking efficiency improvements.1099 processing experience, legal or medical environments helpful but not required.
    • Work in the Seattle office 2-3 days per week.
    • Excellent time management and prioritization skills.
    • Excellent analytical and detail-oriented skills.
    • Demonstrated commitment to quality, and working in a collaborative team environment.
    • Concur or other Credit Card expense reporting system management experience helpful.
    • Ability to identify issues and suggest future enhancements.
    • Excellent interpersonal, verbal, and written communication skills including internal and external email communication.

    The salary range for this position is $60,200 to $89,700. Starting salary is determined by several factors, including job-related skills, experience, and relevant education or training. This position is also eligible for an annual company bonus at an incentive target level of 5%.

    We also offer a comprehensive benefits program, including a generous retirement program and Paid Time Off. Please visit www.phyins.com/careers for detailed benefit descriptions.

    At Physicians Insurance, you'll find an exceptional hybrid work environment, and the opportunity to work for an industry leader whose programs have a positive impact on insurance and healthcare.

    OUR PURPOSE

    To protect, defend, and support our Members.

    OUR VALUES

    People-First - we treat everyone with respect and empathy.

    Expertise - we strive to be the best at what we do.

    Commitment - as a mutual company, we are accountable and dedicated to our Members and to each other.