Job Description
About The Position
The Regional Operations Associate provides essential administrative and logistical support to drive efficient operations across KIPP’s regions. Reporting to the Manager of Executive Administration, this role focuses on managing calendars, coordinating meetings and travel, organizing materials, and maintaining accurate records that support day-to-day regional functioning.
As a member of the Office of the President (OOP) Team, the Regional Operations Associate plays a vital behind-the-scenes role in ensuring smooth administrative operations that enable effective planning and execution. While the core of this role is administrative in nature, the associate will also offer light support on targeted projects and regional initiatives, helping to keep systems organized and timelines on track. This role requires strong attention to detail, proactive organization, and a service-oriented mindset.
Responsibilities
The Regional Operations Associate will provide essential administrative and logistical support to regional leadership, ensuring the smooth execution of day-to-day operations. This role focuses on managing calendars, coordinating meetings, organizing materials, and maintaining accurate records. In addition to core administrative responsibilities, the associate will offer light support on targeted projects and regional initiatives, helping to track progress and maintain organized systems as needed.
This role is ideal for someone who is highly organized, detail-oriented, and proactive in ensuring that regional operations and programmatic coordination efforts are executed efficiently and effectively.
Qualifications
Skills and Mindsets
Mission and Student Focus: Demonstrates passion and commitment to KIPP’s mission and possesses the desire and ability to uphold KIPP’s core values (Focus on Excellent Results, Collective Impact, and Courageous Action)
**Achievement & Outcomes Orientation: **Demonstrated record of meeting deadlines consistently and achieving goals set by their managers; proactively clarifies goals and vision for work they own; follows through on commitments to teammates, clients, and ensures others do the same. After debate, rallies around the decisions made and works towards intended outcomes; seeks help/adjustments to adapt to adversity and obstacles that get in the way of reaching goals; elevates needs and solutions and leverages influence with managers to drive outcomes.
Effective Work Management: Effectively clarifies goals and vision for work they own in collaboration with their manager. Creates high quality work and takes responsibility for quality and accuracy of products, including leveraging data and feedback to inform work; Manages time effectively to meet deadlines and can streamline for efficiency. Effectively implement project plans, evolving plans and processes in anticipation of changing circumstances.
Process Management: Able to build and align goals and project plans with organization priorities; leverages relevant organizational processes and systems to execute work; can build and maintain knowledge management systems.
Strategic Decision Making and Problem Solving : Effectively uses quantitative and qualitative data to conduct analyses; uses data to make decisions and generate solutions to improve work products; Anticipates risks and proactively implements solutions; Understands the importance of data quality and implements quality control checks in their work.
Experience and Qualifications
Bachelor’s degree required
3 - 5+ years of work experience and an interest in education and development/fundraising
Results-oriented
Strong attention to detail
Analytical interest and skills
Excellent oral and written communications skills
Excellent organizational and time management skills
Knowledge of or interest in working with data management systems
Ability to manage the ambiguity and multiple priorities inherent in an entrepreneurial environment
Flexibility and ability to excel in a dynamic, predominately virtual work environment
Self-starter and problem solver; demonstrates initiative and follow-through
Demonstrated ability to build and maintain relationships; must be a team player
Proficiency with Microsoft Word, Excel and PowerPoint
Model KIPP’s values at all times
Additional Information
Work Conditions
Travel requirements: [25%]
Full-time, Exempt
Location
It is preferred, but not mandatory for this role to be based out of a KIPP Foundation office. This role has the option of working from a remote office full-time. KIPP Foundation offices are in NYC and Chicago.
Compensation and Benefits
In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, and relevant experience. The salary range for this position is $65,000-$79,000. In addition, KIPP Foundation provides a variety of benefits to employees, including:
25 holidays for + 18 days additional flexible PTO days (flexible PTO increases to 23 days for years 3 and 4 and to 28 days for years 5+).
100% paid parental leave
100% coverage of the premium for employee and 75% for employee + family’s medical/dental/vision plans.
Wellness benefits such as fitness reimbursements, discounted tickets to theme parks/attractions, backup care support for children and adults/elders, and our employee assistance program
Finance Security benefits include such as a 401K retirement plan with 4% match, employer-sponsored legal plans, life/disability insurance, and flexible spending accounts
KIPP Foundation embraces the opportunity to build a workforce that reflects the diversity of the students and communities with whom we work and the world that around them. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.