Job Description

We are seeking an Administrative Assistant to become part of our team and perform a variety of administrative and clerical tasks for a Naples Home Owner Association. Duties of the Administrative Assistant include providing support to our owners, staff, and Manager, assisting in daily office needs, and managing our office's general administrative activities.

Applicant must be detail-oriented, motivated, hardworking and an enthusiastic individual to perform a variety of office tasks such as answering a multi-line phone, directing calls to the Manager, taking detailed messages, filing, faxing, and emailing.

RESPONSIBILITIES:

• Work closely with the Property Manager in assisting all aspects of management including administrative and financial duties.
• Organize and maintain file system, and files correspondence and other records. Answer phones and communicate via email in a timely manner.
• Assist residents and staff to ensure excellent customer service.
• Prepare outgoing mail and correspondence, including e-mail and faxes. Organize and distribute incoming mail.
• Assist in the preparation of regularly scheduled correspondence and reports.
• Monitor, maintain, and replenish office supplies as needed.
• Update and Maintain several directories simultaneously in an organized fashion.
• Liaise with staff and manager to handle deadlines for community notices, filings, minutes, etc.

QUALIFICATIONS:

· The ideal candidate must have good customer service and interpersonal skills, computer skills, and good working rapport with others.

· Proven experience as an administrative assistant or office admin assistant

· Working knowledge of office equipment, like printers and fax machine; ability to use the equipment for multiple purposes beyond copies.

· Proficiency in MS Office (MS Excel, Outlook, Access Database, Power Point)

· Excellent time management skills and the ability to prioritize work.

· Attention to detail and problem-solving skills.

· Excellent written and verbal communication skills

· High School degree: additional qualification as an Administrative assistant or Property Management Support will be a plus

Company Description

Family owned and operated property management company seeking hard working individuals to enhance our team! We are looking for individuals who truly enjoy providing superior service to the customer.