Job Description

Our Los Angeles office (located in the heart of Downtown Los Angeles) is seeking a full-time legal assistant to support a wonderful and collegial group of attorneys, and provide general office services support. This position requires a professional, organized self-starter with a strong attention to detail and the ability to interact with staff and clients in a fast-paced, high volume legal environment. We are looking for someone who is a team player (we believe in teams and that we are stronger together!), a can-do attitude, and a proactive work ethic.

RESPONSIBILITIES:

• Assist attorneys in managing a dynamic, high-volume practice.
• Prepare, revise, format, and finalize a wide variety of documents, including correspondence, memoranda, and legal materials.  Responsible for proofreading, correctly formatting, and questioning any inconsistencies in all materials.
• Provide administrative support, including but not limited to, processing conflict checks and new client/new matter forms; email and phone communication; scheduling conference calls; coordinating and scheduling travel arrangements; and maintaining attorney calendars.  
• Conduct internet research as directed by attorneys.  Interact daily with other practice groups within the firm to help facilitate the highest possible legal support to attorneys and clients.
• Establish and maintain electronic files in compliance with current firm policies using the firm’s document management system.
• Team-based approach: Provide assistance to other legal assistants and paralegals to meet firm and client needs; organize and prioritize workload to enable and facilitate team effort to accomplish firm and client goals most efficiently.
• Foster professional, cooperative, and supportive relationships with peers, supervisors, and clients.
• Handle information that is highly confidential and sensitive and requires discretion and diplomacy.
• Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
• Mange office supplies inventory and place orders, as necessary.
• Perform receptionist duties: greet/assist visitors, and answer and direct phone calls.
• Receive and sort incoming mail/packages and distribute internally. Manage outgoing mail.
• Provide hands on experience with office machines and computer equipment; assist employees with IT needs/issues.
• Maintain the office condition and arrange for any necessary repairs.
• Assist in new hire orientations (employee introductions) as requested by HR.
• Coordinate and set-up office space for meetings or activities.
• Liaise with facility management vendors including cleaning and repairs.
• Other general administrative duties and projects as assigned.

QUALIFICATIONS:

• 2+ years’ experience with a law firm or legal department
• Highly proficient with Microsoft Word and Excel
• Familiar with online platforms such as Teams, CLIO, and Microsoft Office Suite
• Strong attention to detail
• Strong organizational skills and ability to multitask
• Strong written and oral communication skills
• Interest in taking ownership over projects
• Commitment to providing excellent customer service
• Ability to work independently and in a team setting
• Strong interpersonal skills, with the ability to work harmoniously with diverse groups of people

WORK LOCATION AND HOURS:

Candidates should be able to work in the Los Angeles office during regular business hours of 9:00 a.m. to 5:00 p.m., Monday through Friday. Initial screening interviews will be conducted by phone. Second interviews will be conducted over Microsoft Teams for unvaccinated candidates and in person for those that are vaccinated.

Company Description

Atheria Law was founded on October 1, 2019 as a modern law firm dedicated to representing global insurance and reinsurance clients. Our team has broad experience representing insurers in all lines of insurance, with a focus on professional liability and technology, privacy and cyber insurance policies. We have primary offices in San Francisco and Los Angeles, with attorneys in Atlanta, New York, and London, and plans for further growth. We are a committed and dynamic firm, and we are looking for like minds to join us! Atheria proudly uses new and cutting-edge technologies to provide industry-leading advice to our clients. We are dedicated to advancing a culture of diversity and inclusion. Over half of our partners are women. We encourage pro bono activity, and our employees regularly volunteer for a variety of community focused organizations, including the BASF Justice & Diversity Center, Project Homeless Connect, KIND (Kids in Need of Defense), Legal Services for Children, and the Lawyers Committee for Civil Rights. We are incredibly proud that Atheria recently was recognized as one of the “2021 Best Places to Work in the San Francisco Bay Area”. Atheria Law offers competitive compensation and benefits, including: • 4 medical plan options to choose from • 401(k) with employer match • 4 weeks of accrued paid time off in the first year • 10-paid holidays per year • Employer-paid life insurance, short and long-term disability • Training, mentoring, and career development • Collaborative, team-based environment • And much more! Atheria Law is an Equal Opportunity Employer. We do not discriminate on the basis of race, sex, sexual orientation, gender identity, religion, national origin, color, age, physical or mental disability, spousal affiliation, marital status, a serious medical condition, genetic information, veteran status, or any other basis prohibited by federal, state, or local law.