Job Description

Performs multi-step accounting tasks for both Accounts Payable and Payroll in support of the Accounting Department according to established polices and procedures.

1. Tracks all first of month payments, mortgages and wires needed and prepares documentation for payments. Reviews all voucher payments for both direct deposit and check processing for all Section 8 programs and prepares reports for approval by the Finance Manager.

2. Receipts reimbursable Housing Assistance Payments (HAP) monthly from other Housing Authorities for their clients living in Aurora, Colorado.

3. Assists in posting accounts payables to the AP software system and in processing payments. Assists in review of all accounts payable output reports and has these reviewed by the Finance Manager prior to printing the accounts payable checks.

4. Reviews cash requirements for Accounts Payable check runs and initiates wire transfers as needed to be approved by the Finance Manager.

5. Responds to AHA Senior staff, Property Managers and other authorized staff on all accounts payable questions and performs account analysis to ensure accuracy of account information and balances.

6. Assists in printing of accounts payable computerized checks for payment according to AHA guidelines.

7. Reviews and processes all timesheets to prepare for bi-weekly processing of the payroll and maintains supporting spreadsheets for payroll benefits and PERA calculations. Maintains spreadsheets for all vacation, holiday and sick time hours earned and used. Verifies amounts to timesheets. Verifies direct deposit information, changes in pay as approved and any other withholding information changes as requested by employees. Processes payroll run and reviews all reports, and has the payroll reviewed and approved by the Finance Manager.

8. Reviews payroll information regarding Federal, State and PERA deposit and reporting requirements, responds to all inquiries from AHA employees related to any payroll questions or changes.

9. Maintains current cash balances for all bank accounts and prepares requests for bank wire transfers as needed, for approval of the Deputy Executive Director Finance.

10. Prepares reconciliations for all checking accounts for all AHA and Partnership properties. Maintains outstanding checks, processed checks approved for void and reports unclaimed checks at year end.

11. Maintains all journal entry files, AHA bank deposits, payroll files and transfer files.

12. Maintains the headquarters’ Petty Cash Fund, distributing cash and providing reimbursements according to AHA policies and procedures.

13. Prepares journal entries reflecting all payments and receipts of the organization not handles by normal process in software.

14. Coordinates all property management invoices receiving proper approval before being process in software system.

Qualifications

Associates Degree in Accounting and/or 3-4 years of progressive experience as an Accountant or Bookkeeper

Solid knowledge of accounting and Generally Accepted Accounting Practices (GAAP), accounts payable and payroll systems

Advanced Excel Spreadsheet skills

Payroll experience helpful

Solid 10-key adding machine skills

Solid computer and data entry skills

Ability to work with attention to detail and maintain confidentiality while working with sensitive information

Solid verbal and written communication skills with the ability to effectively communicate and interact with all levels of personnel and the general public

Up to six (6) months on-the-job training to perform the job effectively

Additional Information

Conditions of employment:

Valid Colorado Driver License and Insurance