Job Description

We are seeking an Administrative Executive Assistant to join our team! You will provide high-level administrative support for our CEO at our company.

ABOUT THE COMPANY: Cast a vision for your brand with #1 Public Relations expert in the US, Dillon Kivo. Improve your authority score with an industry leader who knows how to get you the press that will improve your digital ranking and can deliver you the outcome your vision deserves. Visit www.AuthorityTitans.com to learn more. This is a rare opportunity. You will be working one-on-one with our CEO, Dillon Kivo. The company has been around for five years, and all employees are remote (besides this position). Below is a simplified version of the roles and responsibilities.

WHAT YOU WILL DO:

• Handle administrative needs of Executive
• Arrange conference calls and meetings
• Manage email boxes
• Deliver mail when needed
• Train and supervise lower-level clerical staff
• Maintain and order supplies
• Keep the office maintained
• Help manage employees of the company
• Act as the CEO’s liaison internally and externally by understanding needs, ensuring that individuals are informed of activities, directives, and deadlines
• Assist with preparing for meetings, including tracking invitees, preparing materials, understanding and setting up agendas, obtaining materials in advance, and distributing materials.
• Book and optimize travel arrangements (transportation, accommodations, agenda) based on travel needs and preferences. Manage and communicate complex itineraries to include any changes. Processes related expenses.
• Draft, edit and proofread internal and external correspondence, including letters, memos, contracts and presentations
• Understand sensitive and confidential information, manage this information with discretion, and respond accordingly

​QUALIFICATIONS:

• Previous experience as an executive secretary, administrative assistant, or in other related fields
• Strong organizational skills
• Ability to prioritize and multitask
• Strong attention to detail
• Experience with software: Slack, G Suite, etc.

HOW YOU WILL BE SUCCESSFUL

• COMMUNICATION: You pride yourself on delivering clear, effective communications and possess active listening skills.
• BIAS FOR ACTION: You are eager to take the initiative and persist in accomplishing objectives despite obstacles and setbacks. You work to complete deliverables with a. high sense of urgency and ownership.
• COLLABORATIVE PARTNER: You know the “how” is as important as the “what,” and you aim to build effective relationships across the organizations and externally with 3rd parties. You are mindful of diverse perspectives and engage clients in a professional manner.
• QUALITY FOCUS: You show concern for the work activities' quality, accuracy, and completeness. You plan your work activities in advance to ensure that assignments are completed timely and accurately.
• LOGICAL AND ANALYTICAL: You can distill and synthesize complex ideas into concise, meaningful information. You’re adept at prioritization and project management with attentiveness to detail and consistent follow-through.
• GROWTH MINDSET: You take the initiative to learn new skills that benefit the role and operational objective. You take ownership of your own professional development and learn from and seek others’ ideas and perspectives.

WHAT TO EXPECT

We offer a fun work environment, professional development, challenging projects, and competitive compensation. While we maintain a good balance between work and life, additional hours may be required at peak times or for specific initiatives. We work with celebrities, and small-mid-size businesses, so you'll be exposed to a fun variety of clientele.

Absco Solutions is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, gender identity, disability status, protected veteran status, marital status, or any other characteristic protected by law.

COMPENSATION Hourly rate for this position is $21 - $26/hr, depending on experience and qualifications.

WHAT WE OFFER

• Medical + Dental benefits
• Paid Time Off (PTO) / Holiday Pay

WORK HOURS

DAYS: Mon - Fri HOURS: 9 AM - 6 PM PST BREAKS: 30 min lunch + two 10 min breaks

Company Description

Cast a vision for your brand with #1 Public Relations expert in the US, Dillon Kivo. Improve your authority score with an industry leader who knows how to get you the press that will improve your digital ranking and can deliver you the outcome your vision deserves.