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Administrative Assistant II - 9556881

Avacend, Inc.

Administrative Assistant II - 9556881

Shawnee Mission, KS +1 location
Paid
  • Responsibilities

    PAY RATE - $16.10 /HR ON W2

    CONTRACT DURATION: 5 MONTHS

    LOCATION: OVERLAND PARK KS 66210

    JOB DESCRIPTION:

    The Administrative Assistant II provides complex administrative and clerical support. The ideal candidate will have one to two years or more experience in a fast-paced office environment. The candidate will have an understanding of general office procedures, ability to communicate effectively, solve intermediate level problems, assist with basic research, respond to department inquiries (including communication with external customers), assist with the development and administration of various departmental programs and reports, as well as perform administrative and office support activities for multiple managers and/or department.

    Job Duties - Some Examples of the job duties may include:

    • Planning and coordinating meeting arrangements including travel and lodging.

    • Calendar management of meetings and details for events and/or meetings for managers and/or for department.

    • Making arrangements for presentation materials and equipment and ensuring all event arrangements are handled.

    • Composing and producing documents, maintaining relevant databases and related records.

    • Updating and maintaining departmental websites.

    • Researching, analyzing and summarizing data for reports independently.

    • Assisting with department budget, process expense reports, organize and maintain department filing systems and other records.

    • Answering phones; route callers, take messages, respond to inquiries; greet visitors; request and provide routine information as well as handles walk-in inquiries.

    • Communicating effectively, screening and prioritizing incoming calls.

    • Ordering supplies and equipment; making requests for repairs and services; monitoring and updating inventory, budget and account records.

    • Problem solving routine problems and communications where the response is based on existing procedures;

    • Responding to inquiries on departmental policies/ procedures. May have to research information to resolve problems or issues.

    • Typing and proofreading documents produced by others.

    • Creating, maintaining and collecting data for standard reports charts, graphs, spreadsheets and databases.

    • Being exposed to confidential information and handling confidential matters.

     

    ADDITIONAL DETAILS:

    • Candidates will assist in the employment pilot department.
    • The Employment Admin position is part of an exciting pilot program at UPS to use technology and automation to help candidates for package handler (Sorting, Loading, Unloading) positions be ready for their first day of work. This includes making phone calls to welcome a candidate to UPS, sending e-mails about what to expect, and send Text Messages to advanced candidates in the process. The job can be repetitive but also fast paced. Customer Service, Sales and other HR skills are all valuable as an Employment Admin.
    • Candidates must be available to work Tuesday - Saturday after training period. production hours will be Tues - Fri 0930 am - 6:00pm and Sat 0700-1530.

    Required Skills Required Experience

  • Locations
    Shawnee Mission, KS • Overland Park, KS