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Project Support Assistant

Avacend, Inc.

Project Support Assistant

Augusta, ME +2 locations
Paid
  • Responsibilities

    GREETINGS FROM AVACEND !!!

     

    WE ARE HIRING PROJECT SUPPORT ASSISTANT AT OVERLAND PARK, KS, 66211.

     

    6+ MONTHS OF CONTRACT, CONTRACT TO HIRE OPPORTUNITY.

     

    JOB DESCRIPTIONS:

     

    • To provide clerical and project administrative support performing routine activities under general supervision and within defined procedures.
    • May have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

    Required Skills

    RESPONSIBILITIES:

     

    • Completes simple paper filing activities

    • Receives and distributes mail

    • Faxes documents

    • Copies documents

    • Prepares files for archiving

    • Distributes documents

    • Performs scanning and electronic filing

    • Answers phones

    • Greets and directs visitors

    • Assembles documents (reproduction and collation)

    • Performs basic word processing and data entry

    • Maintains simple spreadsheets

    • Orders office supplies

    • Maintains project calendar

    • Arranges project-related meetings, travel and/or events

    • Generates or distributes ad hoc reports using various business systems and databases to internal project team

    • Generates simple documents, such as letters and memos

    • May maintain personal calendar for project manager

    • May route and track invoices

    • Performs other general clerical duties as needed

    • Creates expense reports for project team members

    • Is coordinator of project communications

    • Individual contributor with no subordinates

     

    Required Experience

    • Basic word processing and spreadsheet skills needed.
    • The ideal candidate should be an excellent multi-tasker who displays good judgment, responsiveness, flexibility, and initiative.
    • Completes moderately complex filing activities such as scanning and electronic filing.
    • Assists with maintaining project managers' calendars and arranges project-related meetings, travel, and/or events. Generates or distributes ad hoc reports using various business systems and databases.
    • Performs word processing for simple documents, such as letters, memos, and spreadsheets.
    • Creates and tracks expense reports.
    • Performs other administrative or clerical tasks, as needed.
    • Individual contributor with no subordinates.
    • Good customer-service skills, teamwork, and attention to detail are required.

    DESIRED SKILLS: 

    Typing Intermediate; Filing Intermediate; Desktop PC Intermediate; Microsoft Word Basic; Microsoft Excel Basic; Microsoft PowerPoint Basic; Microsoft Outlook (Email, Calendar, Contacts) Intermediate; Electronic file storage system Basic; Project Management Systems Basic; Time Reporting Systems Basic; Travel Scheduling System Basic; Telephone and Web conferencing Basic; Multi-tasking ability (Prioritize, Organize, and Schedule Work) Intermediate; Problem Solving (Identify, Analyze, Research, Evaluate, and Resolve) Intermediate; Human Relations Skills (Written, Verbal, Concentration, Cognitive, and Client Service) Basic; Time Reporting Policies & Procedures Basic; Workgroup's Policies & Procedures Basic; SharePoint Basic; Expense Reporting Systems Basic. 

  • Locations
    Shawnee Mission, KS • Overland Park, KS • Augusta, ME