FOR CONSIDERATION, IN ADDITION TO THIS RESUME/APPLICATION SUBMISSION PROCESS, ALL QUALIFIED APPLICANTS MUST COPY AND PASTE THIS LINK INTO A NEW BROWSER WINDOW AND COMPLETE: https://www.cindexinc.com/c/6E6B8A

This role provides administrative support to the President of the overnight cruise division, including but not limited to scheduling; organization of records, files and other documents; and travel booking and coordination.

DUTIES & RESPONSIBILITIES

• Welcomes guests of the President by greeting them, in person or on the telephone; answering or directing inquiries
• Routes correspondence, initiates telecommunications as requested, and provides general support
• Maintains calendars and appointments
• Plans and schedules meetings and travel
• Drafts letters and documents for signature
• Prepares reports and presentations by collecting and analyzing information
• Coordinates and manages projects as requested, including handles or coordinates any special projects or assignments from Vice Chairman & CEO as needed
• Works well with Executive Assistant and Office Manager on any special projects, and/or meeting or event set-ups
• Ensure behavior and performance supports the company’s Mission
• Follow company values in responding to others in work situations
• Meet “standards for service” behaviors
• Use recovery steps to respond to others who are dissatisfied
• Make hospitality standards an important part of day-to-day duties
• Be a STEAM System example for others
• All other duties as assigned

MINIMUM QUALIFICATIONS & REQUIREMENTS

EDUCATION:                                                   

• Bachelor’s Degree Required

SKILLS & ABILITIES:

• Demonstrated skill and proficiency in Microsoft Office, with a high concentration in all Microsoft Office products (Outlook, Word, Excel, Powerpoint), as well as Adobe (Professional)
• Exceptional skill in oral and written communications, including effective executive-level presentation skills; proofreading and editing
• Demonstrated energy, drive, determination and persistence to achieve goals
• Ability to carry out multiple assignments concurrently
• Ability to interact effectively at all levels and across diverse cultures
• Ability to adapt to changes in the organization and work environment
• Excellent planning, organizing and leadership/supervisory skills
• Strong customer service and results orientation
• Must be willing to accept changes of direction in work and priorities with a positive attitude
• Must be a proactive thinker and constantly think ahead to better serve our customers, both internal and external; must also be able to anticipate needs of President and work proactively to ensure precise organization and smooth operation of the President's office

EXPERIENCE:

• At least 5 years of experience in similar role

OTHER:

• Must be at least 21 years of age
• Submit to and pass alcohol and drug tests including but not limited to pre-employment, random, reasonable suspicion and post-accident/incident testing.

WORKING CONDITIONS:

• Office environment; elevator and stairs available.  Work is administrative in nature.

PHYSICAL REQUIREMENTS:

• Ability to sit at a desk for extended periods of time
• Ability to stand and walk frequently
• Ability to bend, rotate and reach frequently
• Ability to carry, push/pull and/or lift materials weighing up to 35-40 lbs
• Ascending/descending stairs safely
• Ability to manipulate/handle/grip materials required to perform job

Required Skills Required Experience