_Job Corps’ mission is to assist eligible youth to connect to the labor force by providing comprehensive and integrated academic, career technical, workforce preparation and independent living skills and support services leading to: Successful careers in in-demand industry sectors or occupations or the Armed Services that will result in economic self-sufficiency and opportunities for advancement; Enrollment in post-secondary education, including an apprenticeship program leading to long-term attachment to the labor force; and Responsible citizenship. _

SUMMARY OF DUTIES Provides assistance to the Human Resources department and ensures that the department is in compliance with all DOL, Corporate and Center requirements.  

DESCRIPTION OF DUTIES KEY AREAS OF RESPONSIBILITIES

• Performs human resources related tasks: Maintains confidentiality.  Ensures files are secured and locked at all times.  Processes leave request forms.  Prepares new hire packets.  Coordinates new hire orientation.  Trains new hires on electronic time sheet.  Processes HR paperwork to include garnishments, FMLA, benefits, workers compensation, etc.  Helps with the recruiting process.  Ensures managers receive a sufficient number of qualified applicants for open positions.  Processes payroll and conducts payroll audits.  Sets-up interview schedules.  Ensures the Center operates at a less than five percent vacancy rate.
• Functions as a liaison between department and students, other departments, visitors: Handles incoming e-mails, calls, voicemail messages, mail, and prepares information for efficient distribution and action as necessary.  Greets visitors and answers phones.  Schedules appointments and interviews.  Provides necessary information to department and manager to ensure timely response by either.  Keeps updates on Job Corps notices and ensures department responds as necessary.  Reinforces proper grievance policy with walk-in employee relations requests.
• Completes copying, typing and filing as requested and needed: Produces clear copies of requested materials.  Proofreads documents prior to returning to originator.  Prepares weekly reports and other required DOL, Corporate and Center reports.  Types SOPs, plans, meeting minutes, agenda memos, reports, correspondence, newsletters and any other item as directed.  Pays attention to detail, ensuring that documents distributed from your department are well written, comprehensive, error-free, and of a high quality.  Researches special topics and projects to increase awareness and resource capacity.  Maintains department files to include SOPs, weekly reports, weekly summation reports, and Cost Point reports.
• Performs other duties as requested by department manager/director: Schedules and attends office meetings, sends out required reports, runs office errands, attends training, works in lieu of other secretaries and clerks on an as-needed basis, assists with special printed projects, acts proactively, completes tasks in a timely and proficient manner, tracks and follows through on action items, exercises good judgment and problem-solving skills on manager’s behalf, and other comparable duties.  Develops rosters and negotiates logistics for monthly New Hire Training and quarterly all-Center training.
• Keeps current with staff training individual records by entering information into the electronic databases and keeps necessary files and records.  Maintains accurate hard and electronic copy files as necessary to ensure department meets DOL, Corporate and Center expectations.  Runs electronic data base reports to ensure information entered is accurate.
• Monitors budget, controls inventory and ensures the department areas are attractive, clean safe and in good repair: Completes MRs and check requests to include budget management.  Ensures that POs are received and filed initially, and that the items requested are received in a timely manner.  Ensures that all equipment assigned to the department is properly accounted for and maintained in good condition.  Initiates work orders and ensure that repairs are completed in a timely manner.  Ensures that work area, including manager’s area and other assigned areas, are attractive, clean and safe at all times.
• Develops and implements a productive Work-based Learning program to include the development of student’s employability and social skills. Explores innovative ways to incorporate human resources into the student’s academic, CTT and leisure time learning.  Must be responsive to student’s conduct, abilities, and needs.

Required Skills

+--------------------------------------+--------------------------------------+ | Education and Experience | Associate’s Degree and one year of | | | related experience.  Must have | | | minimum 1 year payroll experience. | | | Bachelor’s Degree and/or PHR | | | preferred. | +--------------------------------------+--------------------------------------+ | Certifications, Licenses, | Valid state driver’s license; | | Registrations | | +--------------------------------------+--------------------------------------+ | Physical Demands | The physical demands described here | | | are representative of those that | | | must be met by an employee to | | | successfully perform the essential | | | functions of this job.  Reasonable | | | accommodations may be made to enable | | | individuals with disabilities to | | | perform the essential functions.  | | | While performing the duties of this | | | job, the employee is regularly | | | required to talk and listen, sit, | | | stand, and walk; to reach with | | | hands, arms, as well as use hands to | | | finger, handle or feel, to taste and | | | smell.  The employee must be able to | | | occasionally lift and/or move up to | | | 50 pounds.  Specific vision | | | capabilities required by this job | | | include; close, distance and | | | peripheral vision. | +--------------------------------------+--------------------------------------+ | Language Skills | Ability to read, analyze, and | | | interpret general business | | | periodicals, professional journals, | | | technical procedures, and government | | | regulations.  Ability to write | | | reports, business correspondence, | | | and procedure manuals.  Ability to | | | effectively present information and | | | respond to questions from groups of | | | managers, clients, customers and the | | | general public. | +--------------------------------------+--------------------------------------+ | Reasoning Ability | Ability to solve practical problems | | | and deal with a variety of concrete | | | variables in situations where only | | | limited standardization exists.  | | | Ability to interpret a variety of | | | instructions furnished in written, | | | oral, diagram, or schedule form. | +--------------------------------------+--------------------------------------+ | Work Environment | The work environment characteristics | | | described here are representative of | | | what employee encounters while | | | performing the essential functions | | | of this job.  Reasonable | | | accommodations may be made to enable | | | individuals with disabilities to | | | perform the essential functions.  | | | While performing the duties of this | | | job, the employee is occasionally | | | exposed to outdoor weather | | | conditions.  The noise level can | | | vary from moderate to loud. | +--------------------------------------+--------------------------------------+

Required Experience

+--------------------------------------+--------------------------------------+ | Education and Experience | Associate’s Degree and one year of | | | related experience.  Must have | | | minimum 1 year payroll experience. | | | Bachelor’s Degree and/or PHR | | | preferred. | +--------------------------------------+--------------------------------------+ | Certifications, Licenses, | Valid state driver’s license; | | Registrations | | +--------------------------------------+--------------------------------------+ | Physical Demands | The physical demands described here | | | are representative of those that | | | must be met by an employee to | | | successfully perform the essential | | | functions of this job.  Reasonable | | | accommodations may be made to enable | | | individuals with disabilities to | | | perform the essential functions.  | | | While performing the duties of this | | | job, the employee is regularly | | | required to talk and listen, sit, | | | stand, and walk; to reach with | | | hands, arms, as well as use hands to | | | finger, handle or feel, to taste and | | | smell.  The employee must be able to | | | occasionally lift and/or move up to | | | 50 pounds.  Specific vision | | | capabilities required by this job | | | include; close, distance and | | | peripheral vision. | +--------------------------------------+--------------------------------------+ | Language Skills | Ability to read, analyze, and | | | interpret general business | | | periodicals, professional journals, | | | technical procedures, and government | | | regulations.  Ability to write | | | reports, business correspondence, | | | and procedure manuals.  Ability to | | | effectively present information and | | | respond to questions from groups of | | | managers, clients, customers and the | | | general public. | +--------------------------------------+--------------------------------------+ | Reasoning Ability | Ability to solve practical problems | | | and deal with a variety of concrete | | | variables in situations where only | | | limited standardization exists.  | | | Ability to interpret a variety of | | | instructions furnished in written, | | | oral, diagram, or schedule form. | +--------------------------------------+--------------------------------------+ | Work Environment | The work environment characteristics | | | described here are representative of | | | what employee encounters while | | | performing the essential functions | | | of this job.  Reasonable | | | accommodations may be made to enable | | | individuals with disabilities to | | | perform the essential functions.  | | | While performing the duties of this | | | job, the employee is occasionally | | | exposed to outdoor weather | | | conditions.  The noise level can | | | vary from moderate to loud. | +--------------------------------------+--------------------------------------+