Job Description

 Marketing Administrator

JOB DESCRIPTION

 Immediate full-time position available for a Marketing Administrator based in Huntington Beach, CA. The candidate will be responsible for proactive support and management of all needs of the CEO of a small and rapidly growing software company.

RESPONSIBILITIES:

·         Constantly support the immediate and ongoing needs of the CEO

·         Proactively communicate with CEO on high priority activities

·         Manage all CEO Emails throughout the day and respond according to priorities – coordinate important Media/Customers/Prospects/Partner meetings and needs and EE deliverables/needs

·         Proactively schedule meetings and maintain CEO’s schedule/calendar

·         Run CEO errands as needed

·         Manage/Respond to LinkedIn Messages & Connection Requests throughout day. Identify priority contacts and coordinate meetings & input Salesforce leads

·         Manage CEO activities / tasks / reports from Salesforce

·         Coordinate and complete tasks and data needs for and with PR agency

·         Manage Members/Coordinate events and communications for XR for Business Forum LinkedIn, XR4B Meetup, VRARA Orange County etc. --- Grow # of Connections and members for each association

·         Respond to Nominations, Request for Speaker, Media Requests, Podcast requests etc.

·         Proactively seek out media podcasts, television/web interviews, articles, thought leadership presentations, tradeshow presentations, and other speaking/thought leadership events etc.

·         Proactively check that  Website, LinkedIn and Media Content is Consistent and up to date – work with PR Agency to bring up to date

·         Complete & submit CEO expenses/receipts bi-weekly

·         Generate reports from salesforce

·         Support Ecosystem Partner onboarding and activities

·         Attend marketing/media meetings on behalf of CEO and provide meeting notes to CEO, highlighting need-to-knows

·         Assist CEO in developing marketing collateral, PowerPoints and meeting content

·         Review Contracts & coordinate CEO/Management review/completion

·         Coordinate planned and last-minute marketing and executive management events and activities

·         Coordinate/schedule executive travel

·         Organize and maintain accounts, records, and files

·         Manage/coordinate managerial, guest meetings and tours to OC Showcase Office

·         Support office staff (Operations, HR, Accounting) as needed

·         Serve as a liaison between CEO and the executive team, other departments, and external clients

·         As needed, answer company phone during business hours and, screen/route calls in a timely manner to appropriate personnel

·         Move equipment, packages between offices/facilities as needed

·         Complete one-off projects on behalf of CEO

QUALIFICATIONS:

·         3 years minimum as a Social Media & Marketing Assistant in the software technology industry

·         Self-Starter and proactive requiring minimal hands-on management

·         Able to think 5 steps ahead of CEO and have solutions in place before they are anticipated

·         Top-notch communication skills in composing emails, in-person meetings, and phone calls

·         Flexible and adaptable self-starter with strong relationship skills

·         Positive, collaborative and team-oriented attitude

·         Proficient knowledge of Word, Excel, PowerPoint, and Salesforce

·         Excellent problem solving and critical thinking skills

·         Demonstrated ability to think outside the box

·         Extremely detail-oriented with impeccable follow-through

·         Works well in a demanding and fast-paced office environment

·         Superior work ethic with impeccable attendance and punctuality

·         Extremely discreet and sensitive with confidential information

·         Able to prioritize tasks effectively

·         Consistently execute plans with a high level of accuracy and quality

PREFERRED QUALIFICATIONS

·         4-year college degree in business or equivalent experience

BENEFITS

·         Competitive Salary

·         Healthcare Benefits: Health, Vision, Dental & Chiro

·         PTO/Sick Time

·         Life Insurance

·         Profit Sharing & 401K

·         Growth Opportunity!

AVATAR Partners (www.avatarpartners.com) is a rapidly growing woman-owned small business based in Huntington Beach CA specializing in best-in-class immersive and extended reality software solutions.

Company Description

Avatar Partners (www.avatarpartners.com) is a growing training systems and software development provider based in Huntington Beach, CA. We specialize in best-in-class innovative solutions that Simplify Complex SystemsTM to increase the efficiency, safety and effectiveness of equipment, systems, and processes for the Warfighter, First Responder, and Commercial Industries. We are a woman-owned small business that provides solutions to corporations globally. Avatar Partners, Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.