Job Overview:

The Executive Assistant will provide pivotal administrative support to alleviate the administrative responsibilities of the Chief of Staff. The role involves tasks including calendar management, onboarding and offboarding, data entry, and other administrative duties. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.

This role reports directly to the Chief of Staff.

Responsibilities:

Administrative Support:

Filing, organizing, scanning and archiving documents.

Answering phone calls, directing them to the appropriate person or taking messages.

Coordinating and scheduling meetings, appointments, and events.

Supporting various departmental projects by completing various tasks.

Manage personal tasks and projects in support of both CEO and President’s families.

Assist with other ad hoc tasks or projects as needed.

Human Resources Support:

Assist with onboarding new hires.

Assist with offboarding existing employees.

Manage employee birthday and anniversary recognitions.

Coordinate gift purchases for special occasions.

Project manage company events, team building, volunteer efforts, and celebrations.

Engage employees through Slack.

Process Company apparel orders.

Complete lunch and office supply order requests.

Accounting Support:

Assist with data entry of invoices, receipts, and payment details.

Assist with other ad hoc tasks or projects as needed by the Accountant.

Required Skills & Qualifications:

Bachelor's degree or equivalent experience.

2-3 years prior experience in supporting a senior executive or team

Strong organizational and multitasking abilities.

Ability to handle confidential and sensitive information with discretion.

Capacity to work under pressure and meet tight deadlines.

Strong communication skills.

Familiarity with monday.com and Slack is a plus, but not essential.

Estimated Usage of Time

50% Administrative Support

25% Human Resources Support

25% Accounting Support

Work Environment

Aventis Systems’ Warehouse, as well as Remote Work

Monday thru Friday: 8-5PM or 9-6PM

Competitive salary, as well as employer contributed health benefits

Unlimited paid time off

Access to a Company cell phone plan

A seat on an energetic team that collaborates and pushes each other to be better

A fast-paced, but cooperative environment with endless potential for growth

Celebration events for team and Company successes throughout the year